Special Projects Associate (NYC based)

Clinton Foundation; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

The Clinton Foundation is seeking a Special Projects Associate to provide administrative, substantive, and strategic support to the Office of William Jefferson Clinton (OWJC) in New York. You will help coordinate senior leaders, prioritize projects, manage calendars, prepare communications, and handle advance work for OWJC travel.

Role emphasizes discretion, diplomacy, and proactive project completion, with a compensation range of $50–55K and a strong benefits package as part of total rewards.

Qualifications

• High level of diplomacy required with the ability to manage relationships in a positive manner.
• Ability to proactively see a project through to completion including coordinating with peer colleagues.
• Experience providing advance support for senior executives preferred.

Responsibilities

• Executive Administrative Support of OWJC/Foundation relationship: furthers development and implementation of systems and procedures; supports logistics, material preparation and file; takes notes in SLT meetings on behalf of OWJC, representing OWJC and project managing communication and action items.
• Cross-Organization Communication and Support: facilitates internal communication and organizational issues between OWJC and the Foundation; prioritizes and acts on meeting requests, memoranda, phone calls, and other Foundation-related items; drafts strategic meeting agendas and coordinates with senior leaders on leadership meeting agendas and follow-up items; composes, edits, and proofs correspondence, briefs, reports, and other material (tracking dashboards) that serve as interface for OWJC and Foundation.
• Special Projects Management: as assigned, manage special projects on behalf of OWJC; performs advance work for OWJC travel on behalf of Foundation.

Skills

Diplomacy

Project coordination

Executive support

Education

Bachelor's Degree

Job description

About the Opportunity

The Special Projects Associate provides administrative, substantive, and strategic support to the Office of William Jefferson Clinton (OWJC). This includes coordination of Foundation senior leaders in their interactions with OWJC, prioritization of Foundation projects to maximize OWJC impact, cross organization project and calendar management, preparation of communications, correspondence and memoranda, and advance work for OWJC. The Special Projects Associate triages internal and external requests related to the Foundation for OWJC to prioritize them with respect to the priorities, responsibilities, organization-wide goals and deadlines.

This role assists OWJC to maximize their effectiveness using discretion in scheduling; learns the Foundation’s history and processes to serve as a resource to OWJC and the Foundation’s Senior Leadership Team and stays up to date on events to assist in anticipating challenges. The Special Projects Associate also provides support with respect to operational effectiveness between OWJC and the Foundation and proactively manages routine and ad hoc special projects.

Core Responsibilities

Executive Administrative Support of OWJC/Foundation relationship

• Furthers development and implementation of systems and procedures
• Support logistics, material preparation and file
• Takes notes in SLT meetings on behalf of OWJC, representing OWJC and project managing communication and action items

Cross-Organization Communication and Support

• Facilitates internal communication and organizational issues between OWJC and the Foundation
• Prioritizes and acts on meeting requests, memoranda, phone calls, and other Foundation-related items
• Draft strategic meeting agendas and coordinates with senior leaders on leadership meeting agendas and follow-up items
• Compose, edit, and proof correspondence, briefs, reports, and other material (tracking dashboards) that serve as interface for OWJC and Foundation

Special Projects Management

• As assigned, manage special projects on behalf of OWJC
• Performs advance work for OWJC travel on behalf of Foundation

Minimum Qualifications

What we’re looking for:

• BachelorsDegree required
• Administrative experience working for a senior leader preferred

Specialized Knowledge Needed for Performance of Job:

• High level of diplomacy required with the ability to manage relationships in a positive manner
• Ability to proactively see a project through to completion including coordinating with peer colleagues
• Experience providing advance support for senior executives preferred

Compensation & Benefits

Our best estimate of the compensation range for this opportunity is $50 - 55K annually, depending on the experience you bring. This role is eligible for overtime pay. This range is based on NYC market rates and may be adjusted if you will be working remotely. We look forward to discussing our compensation pricing strategy, and your expectations, throughout the interview process. Please also note, the Clinton Foundation prides itself on offering a generous benefits package at little to no cost to employees - take a look at our benefits page, so you can get a full picture of our total rewards offerings.

About the Clinton Foundation

Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world.

As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow.The goal of every effort is to use available resources to get better results faster – at the lowest possible cost.

We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action.

Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.