Special Projects Admin: Flexible, Impactful Support

Sargent Electric Company; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid parking

Great benefits package

Flexible work options

Job summary

Sargent Electric Company seeks a SPECIAL PROJECTS ADMINISTATIVE ASSISTANT in its Pittsburgh, PA office. The role coordinates service technicians, handles client inquiries, and supports project managers with submittals and documentation.

The ideal candidate brings a high school diploma, strong customer service and organizational skills, and proficiency in Microsoft Office. The position offers flexible work options and a competitive benefits package.

Qualifications

• Professional, customer-focused demeanor with strong interpersonal skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Advanced proficiency in Microsoft Office applications, including Excel and Word.

Responsibilities

• Coordinate and dispatch service technicians with efficient scheduling and timely responses to service requests.
• Serve as a primary point of contact for incoming service calls and customer inquiries.
• Provide administrative and project coordination support to Service and Special Project Managers, including submittals and reports.
• Create, maintain, and close project records with accurate job setup and closeout activities.
• Organize and maintain project files, contracts, drawings, permits, and related documents.
• Assist with customer billing, invoice processing, and accounts receivable collections under supervision.

Skills

Customer service

Interpersonal skills

Multitasking

Organization

Education

High school diploma or equivalent

Tools

Viewpoint Vista

Job description

Sargent Electric Company seeks a SPECIAL PROJECTS ADMINISTATIVE ASSISTANT in its Pittsburgh, PA office. The role coordinates service technicians, handles client inquiries, and supports project managers with submittals and documentation.

The ideal candidate brings a high school diploma, strong customer service and organizational skills, and proficiency in Microsoft Office. The position offers flexible work options and a competitive benefits package.