Special Project Assistant, Department of Athletics

Wake Forest University; Winston-Salem (NC); On-site; USD 40,000 - 70,000; Full time

Job summary

An established university seeks a Special Project Assistant to support the Director of Athletics and senior staff in fostering relationships within the campus community. This full-time role involves coordinating events, communicating with various stakeholders, and providing administrative support. Ideal candidates will have a bachelor's degree and strong interpersonal skills. Join a dynamic team dedicated to enhancing the student-athlete experience and contributing to a vibrant campus culture. This is a unique opportunity to make a significant impact in a supportive and engaging environment.

Qualifications

• Bachelor's degree with relevant experience in athletics or related fields.
• Strong communication and interpersonal skills to engage with diverse groups.

Responsibilities

• Support the AD and senior staff in relationship building with campus constituents.
• Assist with game day event coordination and suite management.

Skills

Interpersonal Skills

Communication Skills

Strategic Thinking

Digital Communication

Microsoft Office Suite

Adobe Creative Suite

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Office

Adobe Creative Suite

Job description

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Special Project Assistant represents the Director of Athletics (AD) and Senior Staff in cultivating relationships and connectivity with campus constituents; including students, staff, student government, alumni, and the broader community. This is a fixed term position, beginning no later than August 1, 2025 and concluding May 31, 2026. Applications will be reviewed immediately until the position is filled.

Job Description

Essential Functions:

• Support the AD, Deputy AD, Executive Assistant to the AD, and Sr. Advisor/Counsel in leading Wake Forest Athletics.
• Positively represent AD and senior staff in building relationships and connectivity with campus constituents - students, staff, student government, alumni, community, etc.
• Assist AD, Executive Assistant, and Special Project Coordinator in game day event coordination and suite management.
• Support Fan Experience and the Deacon Club in building strong relationships and programming with Wake Forest students. Identify and implement opportunities to increase athlete/non-athlete relationships.
• Develop and produce confidential briefing materials for BOT, donors, ACC, All Staff meetings, and others.
• Provide comprehensive communication support and composes correspondence for Athletics Executive Staff.
• Correspond with Campus and City constituents on Wake Forest Athletics events.
• Support the day-to-day office administrative duties.
• Other duties as assigned.

Minimum Qualifications:

Bachelor's degree, with relevant experience directly related to the duties and responsibilities specified or an equivalent combination of education and experience.

Knowledge, Skills, Abilities:

• Knowledge of, and experience with, Wake Forest campus constituencies.
• Strong interpersonal and communication skills, both verbally and in writing, and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to think strategically and manage time efficiently to prioritize work.
• Excellent digital communication skills.
• Must be highly proficient in Microsoft Office Suite software.
• Familiarity with the Adobe Creative Suite.
• Professional attitude and ability to multitask and adapt with positivity.
• Ability to maintain strict confidentiality, including but not limited to matters involving the attorney-client privilege, HIPAA, and FERPA. A confidentiality agreement is required for this position.
• Occasional evening and weekend work.

Additional Job Description

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement

Full timeNote to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [e-mail] [phone].