Special Project Assistant, Department of Athletics

Wake Forest University; North Carolina; On-site; USD 40,000 - 70,000; Full time

Job summary

An established university is seeking a Special Project Assistant to support the Director of Athletics. This role involves building relationships with students, staff, and alumni, as well as assisting in event coordination and communication efforts. The position offers a unique opportunity to engage with the community and contribute to the vibrant campus life. Ideal candidates will possess strong interpersonal and digital communication skills, along with a Bachelor's degree. Join a dynamic team at a university committed to excellence and community engagement.

Qualifications

• Bachelor's degree with relevant experience in athletics or administration.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Support the Director of Athletics and senior staff in various tasks.
• Assist in event coordination and relationship building with campus constituents.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office Suite

Strategic Thinking

Confidentiality

Education

Bachelor's Degree

Tools

Adobe Creative Suite

Job description

Special Project Assistant, Department of Athletics page is loaded

Special Project Assistant, Department of Athletics

Apply locations Winston Salem, NC time type Full time posted on Posted 3 Days Ago job requisition id R0007706

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Special Project Assistant represents the Director of Athletics (AD) and Senior Staff in cultivating relationships and connectivity with campus constituents; including students, staff, student government, alumni, and the broader community. This is a fixed term position, beginning no later than August 1, 2025 and concluding May 31, 2026. Applications will be reviewed immediately until the position is filled.

Job Description

Essential Functions:

• Support the AD, Deputy AD, Executive Assistant to the AD, and Sr. Advisor/Counsel in leading Wake Forest Athletics.
• Positively represent AD and senior staff in building relationships and connectivity with campus constituents - students, staff, student government, alumni, community, etc.
• Assist AD, Executive Assistant, and Special Project Coordinator in game day event coordination and suite management.
• Support Fan Experience and the Deacon Club in building strong relationships and programming with Wake Forest students. Identify and implement opportunities to increase athlete/non-athlete relationships.
• Develop and produce confidential briefing materials for BOT, donors, ACC, All Staff meetings, and others.
• Provide comprehensive communication support and composes correspondence for Athletics Executive Staff.
• Correspond with Campus and City constituents on Wake Forest Athletics events.
• Support the day-to-day office administrative duties.
• Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree, with relevant experience directly related to the duties and responsibilities specified or an equivalent combination of education and experience.

Knowledge, Skills, Abilities:

• Knowledge of, and experience with, Wake Forest campus constituencies.
• Strong interpersonal and communication skills, both verbally and in writing, and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to think strategically and manage time efficiently to prioritize work.
• Excellent digital communication skills.
• Must be highly proficient in Microsoft Office Suite software.
• Familiarity with the Adobe Creative Suite.
• Professional attitude and ability to multitask and adapt with positivity.
• Ability to maintain strict confidentiality, including but not limited to matters involving the attorney-client privilege, HIPAA, and FERPA. A confidentiality agreement is required for this position.
• Occasional evening and weekend work.

Additional Job Description

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [e-mail] or [phone].

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Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.

Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.

The University is comprised of: the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff.

Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto “ pro humanitate ,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.

Winston-Salem, North Carolina

Wake Forest is located in Winston-Salem, North Carolina, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.

Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town.