Special Project Assistant, Department of Athletics (R0007706)

National Association of Collegiate Directors of Athletics; Winston-Salem (NC); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in collegiate athletics is seeking a Special Project Assistant to represent the Director of Athletics and Senior Staff. This role involves cultivating relationships with students, staff, and the broader community while providing essential support in event coordination and communication. The successful candidate will thrive in a dynamic environment, demonstrating strong interpersonal skills and a strategic mindset. With a focus on enhancing the fan experience and supporting administrative functions, this position offers a unique opportunity to contribute to the vibrant culture of athletics at Wake Forest. Join a passionate team dedicated to fostering connections and enhancing the collegiate experience.

Qualifications

• Bachelor’s degree with relevant experience in athletics or related fields.
• Strong digital communication skills and ability to maintain confidentiality.

Responsibilities

• Support the Director of Athletics in building relationships with campus constituents.
• Assist in game day event coordination and office administrative duties.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office Suite

Adobe Creative Suite

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

Job Description Summary:

The Special Project Assistant represents the Director of Athletics (AD) and Senior Staff in cultivating relationships and connectivity with campus constituents; including students, staff, student government, alumni, and the broader community. This is a fixed term position, beginning no later than August 1, 2025 and concluding May 31, 2026. Applications will be reviewed immediately until the position is filled.

Essential Functions:

Support the AD, Deputy AD, Executive Assistant to the AD, and Sr. Advisor/Counsel in leading Wake Forest Athletics.
Positively represent AD and senior staff in building relationships and connectivity with campus constituents - students, staff, student government, alumni, community, etc.
Assist AD, Executive Assistant, and Special Project Coordinator in game day event coordination and suite management.
Support Fan Experience and the Deacon Club in building strong relationships and programming with Wake Forest students. Identify and implement opportunities to increase athlete/non-athlete relationships.
Develop and produce confidential briefing materials for BOT, donors, ACC, All Staff meetings, and others.
Provide comprehensive communication support and composes correspondence for Athletics Executive Staff.
Correspond with Campus and City constituents on Wake Forest Athletics events.
Support the day-to-day office administrative duties.
Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree, with relevant experience directly related to the duties and responsibilities specified or an equivalent combination of education and experience.

Knowledge, Skills, Abilities:

Knowledge of, and experience with, Wake Forest campus constituencies.
Strong interpersonal and communication skills, both verbally and in writing, and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to think strategically and manage time efficiently to prioritize work.
Excellent digital communication skills.
Must be highly proficient in Microsoft Office Suite software.
Familiarity with the Adobe Creative Suite.
Professional attitude and ability to multitask and adapt with positivity.
Ability to maintain strict confidentiality, including but not limited to matters involving the attorney-client privilege, HIPAA, and FERPA. A confidentiality agreement is required for this position.
Occasional evening and weekend work.