Special Project Assistant

AGRILAND FS; Winterset (IA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Casual office environment

Onsite collaborative team

Paid time off & holidays

Medical, dental, vision & life

Company-funded pension

401(k) with company match

Career development & training

Job summary

AGRILAND FS, Inc. is seeking a disciplined Special Project Administrator to organize, maintain, and invoice national account projects while supporting the Client Services Coordinator in executing a multi-product sales approach.

The role emphasizes data entry accuracy, detail orientation, and strong communication to ensure project flow and customer satisfaction across sites.

Qualifications

• Minimum of a two-year business administrative degree or equivalent work experience preferred.
• Basic accounting and business skills.
• Data entry experience with excellent attention to detail.
• Excellent communication and time management skills along with high level cognitive flexibility.
• Strong organizational skills with the ability to manage multiple projects at one time.
• Excellent customer service skills along with the ability to problem solve.

Responsibilities

• Coordinate and execute invoices for customers providing appropriate data and/or reports to quantify each invoice.
• Generate customer reports as needed and utilize other technology to improve efficiency.
• Communicate all customer expectations to appropriate team members.
• Maintain all proper billing procedures and project flow including use of pay apps and other appropriate platforms.
• Manage product inventory at each site utilizing various software and delivery tracking.
• Provide overall customer experience leading to additional sales volume and value.

Skills

Data entry

Attention to detail

Communication

Time management

Cognitive flexibility

Organization

Customer service

Problem solving

Education

Two-year business admin degree or equivalent

Tools

Invoicing software

Pay apps

Inventory software

Job description

AGRILAND FS looking for an administrator with detail orientated data entry skills and high level cognitive flexibility. The Special Project Administrator is responsible for organizing, maintaining and invoicing national account projects while assisting the Client Services Coordinator to execute a multi-product strategy sales approach.

Main Responsibilities

• Coordinate and execute invoices for customers providing appropriate data and/or reports to quantify each invoice
• Generate customer reports as needed and utilize other technology to improve efficiency
• Communicate all customer expectations to appropriate team members
• Maintain all proper billing procedures and project flow including use of pay apps and other appropriate platforms
• Manage product inventory at each site utilizing various software and delivery tracking
• Provide overall customer experience leading to additional sales volume and value

Requirements

• Minimum of a two-year business administrative degree or equivalent work experience preferred
• Basic accounting and business skills
• Data entry experience with excellent attention to detail
• Excellent communication and time management skills along with high level cognitive flexibility
• Strong organizational skills with the ability to manage multiple projects at one time
• Excellent customer service skills along with the ability to problem solve

Why AGRILAND FS?

• Casual office environment
• Collaborative, onsite team
• Paid time off, sick pay, and paid holidays
• Competitive medical, dental, vision, life insurance, and other benefits
• 100% company-funded pension plan at no cost to you, plus a 401(k) with company match
• Training and opportunities for continued career development

If you're someone who enjoys working with details, solving problems, and helping a team stay organized, we'd like to hear from you.

AGRILAND FS is an equal opportunity employer!