Special Procedures Coordinator

Non; United States; On-site; USD 42,000 - 63,000; Full time

Job summary

Company is seeking a Special Procedures Coordinator to ensure authorization scheduling and coordination of Special Procedures. You will liaise with device representatives, outside organizations, patients, providers, and internal staff to ensure efficient care pathways.

The role requires handling pre-procedure clearances, coordinating multiple steps, and maintaining accurate documentation. Strong communication, organization, and confidentiality are essential for success.

Qualifications

• Minimum qualifications include a high school diploma or equivalent.
• Two years of related prior authorization experience and/or training.
• Proficiency with Internet and Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Excellent written and oral communication skills.
• Ability to work independently or within a team and multitask with strong attention to detail.
• Knowledge of medical practices and medical terminology.

Responsibilities

• Performs job in accordance with the company mission, vision, and goals.
• Maintains confidentiality under HIPAA rules and regulations.
• Maintains an organized spreadsheet of patients considered or completed Special Procedures.
• Contacts patients to inform them of pre-procedure requirements (e.g., medical clearance, psych clearance).
• Coordinates all required pre-procedure requirements including psych clearance, pre-op tests, and cardiac clearance as indicated.
• Educates patients, staff, and providers on Special Procedures issues.
• Obtains authorization and schedules all related Special Procedures as ordered.
• Reviews patient chart notes after initiation to ensure documentation clarity and medical necessity.
• Coordinates procedure scheduling with device representatives from various companies.
• Communicates with providers to clarify medical chart notes related to Special Procedures.
• Develops, maintains, and provides reports as directed.
• Checks work email regularly and completes trainings and in-services.
• Performs other duties as assigned.

Skills

Prior authorization

Communication

Organization

Detail oriented

Multi-tasking

Education

High School Diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Internet

EMR

Job description

The Special Procedures Coordinator will be responsible for ensuring authorization scheduling and coordinating of Special Procedures This will include liaising with Device representatives other outside organizations patients providers and internal staff

Essential Duties and Responsibilities

• Performs job in accordance with Company mission vision and goal
• Exercises confidentiality in all areas abiding by HIPAA rules and regulations
• Maintains an organized and detailed spreadsheet of all patients who are being considered and have completed Special Procedures
• Contacts patients to ensure they are properly informed of pre procedure requirements ie medical clearance psych clearance etc
• Coordinates all required pre procedure requirements to include but not limited to psych clearance pre op tests and cardiac clearance as indicated
• Helps educate patients staff and providers on issues related to Special Procedures
• Responsible for understanding insurance policy as it relates to ordered procedures
• Responsible for obtaining authorization and scheduling of all related Special Procedures as ordered and assigned
• Reviews patient chart notes after Special Procedures has been initiated to ensure clarity of documentation
• Responsible for coordinating procedure scheduling with device representatives of various companies
• Communicates with providers to obtain clarity on medical chart notes as it pertains to Special Procedures
• Reviews patient chart notes to ensure proper information is documented regarding medical necessity
• Develops maintains and provides reports as directed
• Checks work e mail on a regular basis throughout the workday
• Participate in and complete all required trainings and in services
• Other duties as assigned

Minimum Qualifications

• High School Diploma or equivalent
• Two 2 years of related prior authorization experience andor training
• Must have knowledge of Internet and Microsoft Office software MS Word MS Excel MS PowerPoint MS Outlook
• Must have excellent written and oral communication skills
• Must be able to work individually as well as within a team
• Must be able to multi task and prioritize
• Must demonstrate extreme attention to detail
• Must possess strong organization skills
• Must be able to perform calculations problem solve and use reasoning
• Must have knowledge of medical practices and medical terminology
• Must be able to meet predefined production and quality standards

All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standards of conduct; and to have an attitude of wanting to continuously improve their own professional performance

Preferred Qualifications

• Two 2 years of prior experience working with an Electronic Medical Record EMR
• Three 3 years of experience in a medical practice
• Two 2 years of prior experience in procedure scheduling
• Medical Coding experience

DrivingTravel

The employee must have reliable transportation While the primary workplace may be closest to the employees home work assignments could be in any of the Companys locations