Special Procedures Coordination & Scheduling Specialist

Non; United States; On-site; USD 42,000 - 63,000; Full time

Job summary

Company is seeking a Special Procedures Coordinator to ensure authorization scheduling and coordination of Special Procedures. You will liaise with device representatives, outside organizations, patients, providers, and internal staff to ensure efficient care pathways.

The role requires handling pre-procedure clearances, coordinating multiple steps, and maintaining accurate documentation. Strong communication, organization, and confidentiality are essential for success.

Qualifications

• Minimum qualifications include a high school diploma or equivalent.
• Two years of related prior authorization experience and/or training.
• Proficiency with Internet and Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Excellent written and oral communication skills.
• Ability to work independently or within a team and multitask with strong attention to detail.
• Knowledge of medical practices and medical terminology.

Responsibilities

• Performs job in accordance with the company mission, vision, and goals.
• Maintains confidentiality under HIPAA rules and regulations.
• Maintains an organized spreadsheet of patients considered or completed Special Procedures.
• Contacts patients to inform them of pre-procedure requirements (e.g., medical clearance, psych clearance).
• Coordinates all required pre-procedure requirements including psych clearance, pre-op tests, and cardiac clearance as indicated.
• Educates patients, staff, and providers on Special Procedures issues.
• Obtains authorization and schedules all related Special Procedures as ordered.
• Reviews patient chart notes after initiation to ensure documentation clarity and medical necessity.
• Coordinates procedure scheduling with device representatives from various companies.
• Communicates with providers to clarify medical chart notes related to Special Procedures.
• Develops, maintains, and provides reports as directed.
• Checks work email regularly and completes trainings and in-services.
• Performs other duties as assigned.

Skills

Prior authorization

Communication

Organization

Detail oriented

Multi-tasking

Education

High School Diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Internet

EMR

Job description

Company is seeking a Special Procedures Coordinator to ensure authorization scheduling and coordination of Special Procedures. You will liaise with device representatives, outside organizations, patients, providers, and internal staff to ensure efficient care pathways.

The role requires handling pre-procedure clearances, coordinating multiple steps, and maintaining accurate documentation. Strong communication, organization, and confidentiality are essential for success.