Procedure Scheduling Representative

Non; United States; On-site; USD 32,000 - 52,000; Full time

Job summary

The Procedure Scheduler role requires clinical knowledge to schedule appropriate procedures per providers orders for office-based and ASC settings, while delivering excellent customer service to patients, staff, and the public. The employee must respond to written and oral inquiries about scheduling changes or cancellations promptly and accurately, while staying organized under a demanding workload.

Key duties include managing EMR notes, ensuring patient information accuracy, and coordinating

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office and internet tools.
• Excellent written and verbal communication and customer service skills.
• Ability to work with doctors, staff, and the public in a professional manner.

Responsibilities

• Enter notes and special instructions for scheduling in the EMR.
• Determine schedule consistency with provider diagnoses and indications.
• Provide accurate test prep, timing, and arrival information to patients.
• Maintain EMR patient workflow and follow-up scheduling.
• Schedule procedures and handle patient inquiries and paperwork.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Communication skills

Customer service

EMR proficiency

Education

High School Diploma or equivalent

Associates Degree

Tools

EMR (Electronic Medical Record)

Internet

Microsoft Office Suite

Job description

Position requires utilization of clinical knowledge to schedule appropriate procedures per providers orders The Procedure Scheduler must schedule office based and ASC procedures consistent with the patients diagnosis and procedure request Also requires excellent customer service skills with patients employees and the public The Procedure Scheduler must be able to respond to both written and oral correspondence regarding scheduling changescancellations in a timely accurate manner Individual must be organized and be able to manage demanding workload with accuracy.

Essential Duties and Responsibilities

• Enters notes special instructions needed for scheduling in the electronic medical record.
• Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis indications indicated by the provider.
• Provides accurate detailed information to patients regarding test preparations time of patients scheduled arrival and any other directional information needed; takes appropriate action in responding to questions from patients.
• Performs job in accordance with Company Mission vision and goals.
• Provides exceptional customer service to patients and their families.
• Exercises confidentiality in all areas abiding by HIPAA rules and regulations.
• Obtains patient emails for patient portal registration.
• Maintains EMR patient case workflow.
• Processes and schedules follow up appointments through EMR.
• Schedules patient procedures in accordance with insurance guidelines.
• Organizes and performs work effectively and efficiently and demonstrates standards of performance ownership teamwork communication compassion that support patient satisfaction and principles of service excellence.
• Ensures all necessary paperwork and documentation ie referrals ID insurance cards etc are up to date and present at the time of service.
• As needed handles phone inquiries from patients and others.
• Screens calls to ascertain nature and urgency of inquiry and refers callers to the appropriate personnel.
• Makes appointments via telephone patient portal and in person.
• Responsible for copying barcoding and scanning medical records as needed.
• Responsible for maintaining cleanliness of patient waiting area.
• Checks work e mail on a regular basis throughout the workday.
• Participate in and complete all required trainings and in services.
• Performs other duties as assigned.

Minimum Qualifications

• High School Diploma or equivalent.
• Must have knowledge of Internet and Microsoft Office software MS Word MS Excel MS PowerPoint MS Outlook.
• Must have excellent written and oral communication skills including exceptional customer service.
• Must be able to establish and maintain effective working relationships with doctors clinical staff other co workers and the public.
• Must be able to work individually as well as within a team.
• Must be able to follow both verbal and written instructions.
• Must be able to work a flexible schedule.
• Must be able to respond with patience and understanding during stressful conditions related to patient health and emergent situations.
• Must be able to multi task and prioritize.
• Must demonstrate extreme attention to detail.
• Must possess strong organization skills.
• Must be able to problem solve and use reasoning.
• Must be able to meet predefined quality standards.
• Must maintain and project a professional attitude and appearance at all time.
• Must have a working knowledge of the healthcare field and medical specialty as well as medical terminology.

All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standard of conduct; and to have an attitude of wanting to continuously improve their own professional performance.

Preferred Qualifications

• Associates Degree from an accredited college or university.
• One years of prior experience working with an Electronic Medical Record EMR.

DrivingTravel

The employee must have reliable transportation Travel for this position may be required up to 25 While the primary workplace may be closest to the employees home work assignments could be in any of the Companys locations