Special Populations Assistant

Jenison Public Schools; Hudsonville (MI); On-site; USD 30,000 - 42,000; Full time

Job summary

Jenison Public Schools in Michigan is seeking a Non-Cat I - Special Populations Assistant to provide administrative and program coordination support across Student Support Services, Registration and Pupil Accounting, and homebound services.

You will assist with identifying, enrolling, and coordinating services for students with specialized needs, maintaining confidential records, and helping families access district programs and resources.

Responsibilities

• Provide administrative support for district student support programs, including referrals, scheduling, documentation, and communication.
• Assist with enrollment, registration, and documentation processes for special student populations.
• Coordinate homebound and hospitalized instruction referrals, scheduling, and communication.
• Maintain confidential student records and support district reporting requirements.
• Coordinate family intake and connection to district resources.

Job description

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Frontline Applicant Tracking - Jenison Public Schools

Job Title: Non-Cat I - Special Populations Assistant

Location: District - JCA - Administrative Assistant

Starting Hourly Range: Non-Cat I - $26.00 - (commensurate w/ experience)

Application Deadline: November 6th, 2026 (or until filled)
Terms of Employment: Non-Cat I - 260 Days

Job Description

Summary

The Special Populations Assistant provides administrative and program coordination support to the Student Support Services/Curriculum and Registration and Pupil Accounting departments. This position supports students and families through the coordination of McKinney-Vento, homebound and hospitalized instruction, and English Language Learner (ELL) services. Responsibilities include assisting with student identification, family intake, registration, documentation, and communication while maintaining accurate records and supporting district compliance. Through collaboration with families, staff, and community partners, this position helps ensure students receive timely access to appropriate educational services and resources. To strengthen the district's coordinated approach to identifying, enrolling, and supporting students with specialized educational needs by providing consistent administrative systems, effective family communication, and timely access to district programs and resources.

Essential Duties and Responsibilities

1. Student Support Services

• Provide administrative and organizational support for district student support programs, including
  referrals, scheduling, documentation, and communication.
• Serve as a point of contact for families, building personnel, and district staff to facilitate timely access to
  appropriate student services and resources.
• Collaborate with district departments and building personnel to maintain confidential records, coordinate
  services, and improve administrative processes.

2. Registration and Pupil Accounting

• Support student enrollment, identification, registration, and documentation processes for special student
  populations.
• Collaborate with district personnel to maintain accurate student information, records, and reporting
  within district systems.
• Assist with pupil accounting requirements, program documentation, compliance reviews, and consistent
  implementation of district registration procedures.
• Assist the district's McKinney-Vento liaison with identifying, enrolling, and supporting students and
  families experiencing homelessness or housing instability.
• Coordinate family intake, communication, transportation arrangements, and connections to district and
  community resources.
• Maintain confidential student records and assist with required documentation, data collection, and
  program reporting.

4. Homebound and Hospitalized Instruction Coordination

• Coordinate administrative processes for homebound and hospitalized instruction, including referrals,
  documentation, scheduling, and communication.
• Collaborate with families, building administrators, and instructional personnel to support service
  delivery and student transitions.
• Maintain confidential student records, track instructional services, and support applicable program
  reporting requirements.
• Support student identification, registration, Home Language Survey reviews, language proficiency
  screening coordination, and required documentation.
• Coordinate family intake, communication, interpretation and translation services, and connections to
  appropriate district resources.
• Collaborate with ELL staff and district personnel to maintain program records, coordinate assessments,
  monitor required processes, and support state and federal reporting.

6. Administrative Coordination, Communication, and Records Management

• Maintain accurate and confidential student records, program documentation, tracking systems, and
  administrative workflows.
• Coordinate meetings, family communications, reports, and other administrative activities to support
  efficient district operations.
• Collaborate with district departments to improve processes, strengthen family engagement, and perform
  other related duties as assigned.

Note: The above description is intended to be illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Notice of Nondiscrimination

The District does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex, age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. The District's Non-discrimination, Anti-Harassment, and Non-Retaliation Policy and Grievance Procedures are listed within Board Policy.

Postings current as of 10/29/2026 3:26:45 PM CST.

Need Help?

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