Special Office Assistant

State of New York - Executive Chamber of New York State; City of Albany (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

The Executive Chamber of the New York State is seeking a Special Office Assistant to support transportation, office services, and maintenance in Albany and New York City. The role requires confidentiality and frequent travel between offices.

You will drive fleet vehicles, assist with event setup for the Governor and staff, manage fleet maintenance, parking, asset logistics, mail procedures, inventory, keys, and emergency go-bags.

Qualifications

• At least three years of relevant experience in areas such as warehouse and inventory operations, fleet or parking management, mail room and/or printing operations, or related duties.

Responsibilities

• Drive a fleet vehicle for local and inter-office transport of personnel, equipment, and other assets.
• Assist with set-up/breakdown of spaces for events, including press conferences, bill signings, and meetings for Governor and Executive Chamber staff.
• Maintain fleet vehicle maintenance, including gas refueling, drop-off/pick-up for service, and ensuring vehicle cleanliness.
• Assist with securing employee and visitor parking as needed.
• Assist with asset procurement and logistics for office moves.
• Submit building work order requests for general office maintenance.
• Maintain accurate furniture and equipment inventory.
• Coordinate mail/shipping procedures and supply requests with NYC mailroom staff.
• Issue and track keys provided to staff.
• Organize and manage emergency go bags for staff, including inspection and replenishment.

Job description

Agency Executive Chamber of New York State

Title Special Office Assistant

Occupational Category Other Professional Careers

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $60000 to $75000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 50%

Workweek Mon-Fri

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Capitol

City Albany

State NY

Duties Description The Special Office Assistant assists with transportation, office services, and maintenance requirements of the Executive Chamber's Administration offices in Albany and New York City. This position will require a high level of confidentiality and discretion. Frequent travel between the Albany and NYC offices and throughout New York State, including after hours and weekends, will be required as needed.

Duties:

Primary responsibilities will include:

• Driving a fleet vehicle for the local and inter-office transport of personnel, equipment, and other physical assets.
• Assisting with set-up/breakdown of spaces for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff.
• Assisting with execution of fleet vehicle maintenance including gas refueling, dropping off/pick-up of vehicles for required service work; and ensuring overall vehicle cleanliness.

Other related duties may include:

• Assisting with securing employee and visitor parking, as needed.
• Assisting with the acquisition of assets and logistics for office moves.
• Submitting building work order requests for general office maintenance.
• Maintaining accurate furniture and equipment inventory.
• Coordinating mail/shipping procedures and supply requests with mailroom staff in NYC office.
• Issuing and tracking keys provided to staff.
• Organizing and managing emergency go bags for staff, including inspection and replenishment of contents.

Minimum Qualifications At least three years of relevant experience in areas such as warehouse and inventory operations, fleet or parking management, mail room and/or printing operations, or related duties. Possession of a valid NYS Driver's License and ability to lift at least 50lbs is required.

Additional Comments Mandatory overtime, including nights and weekends, may be required for this position.

All positions within the NYS Executive Chamber require completion of a background check prior to appointment. In addition, candidates must possess a valid driver's license at the time of appointment.

Some positions may require additional credentials or a background check to verify your identity.

Address

Street NYS Capitol

City Albany

State NY