Special Events Specialist

City of Pharr, TX; Pharr (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid Time Off

Job summary

City of Pharr, TX is seeking a Special Events Specialist to streamline event inquiries, calendars, and communications. You will coordinate inquiries, schedule dates, prepare contracts and invoices, and support on-site execution and promotional updates.

The role emphasizes meticulous recordkeeping, timely approvals, and adherence to purchasing steps, with a typical 40-hour week including some evenings, weekends, and holidays as needed.

Qualifications

• Strong organization and attention to detail.
• Clear written and verbal communication skills.
• Proficiency with office software and recordkeeping.
• Ability to manage multiple deadlines in a public-facing setting.

Responsibilities

• Coordinate event inquiries and scheduling.
• Prepare and track contracts, invoices, and related records.
• Support event planning and on-site execution as assigned.
• Assist with promotional materials and updates; support administrative purchasing steps.

Skills

Strong organization

Clear communication

Office software

Deadline management

Availability for 40-hour week

Job description

Role Summary

The Special Events Specialist supports the City of Pharr's event operations by keeping schedules, documentation, and communications accurate and on time. This role helps ensure event requests move smoothly from inquiry through closeout.

Key responsibilities include coordinating event inquiries and scheduling; preparing and tracking contracts, invoices, and related records; supporting event planning and on-site execution as assigned; assisting with promotional materials and updates; and completing administrative purchasing steps such as check requests, requisitions, purchase orders, and vendor setup.

Required Qualifications/skills

• Strong organization, attention to detail, and follow-through
• Clear written and verbal communication
• Basic proficiency with office software and recordkeeping
• Ability to manage multiple deadlines in a public-facing setting
• Availability for a 40-hour week with flexibility for evenings, weekends, and holidays as needed

Benefits Package

• Medical, dental, and vision coverage are provided, along with Paid Time Off to support planned time away and personal needs.

A Typical Workday

You’ll start by reviewing new event messages, updating the calendar, and confirming next steps with internal teams and external contacts. Midday often includes preparing documents for signature, organizing files for upcoming dates, and checking the status of approvals so nothing stalls. As timelines tighten, you may shift between the office and event spaces to help keep details aligned, then wrap up by reconciling paperwork, logging updates for accurate records, and setting priorities for the next day’s deadlines.

Salary: $38000 per year