Special Events & Parent Relations Coordinator

Columbia Grammar & Preparatory School; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

Retirement plan

Life insurance

Disability insurance

Pet insurance

Job summary

Columbia Grammar & Preparatory School seeks a Special Events & Parent Relations Coordinator to lead community engagement and major fundraising events. You will oversee annual benefits, liaise with the Parent's Association, and support alumni and school-wide events to strengthen bonds and advance fundraising goals.

The role reports to institutional advancement leadership and requires a hands-on, detail-focused approach with some evening/weekend responsibilities to deliver high-impact events on a

Qualifications

• Detail-oriented with a track record of leading high-profile events from planning to post-event completion.
• Proficient in event planning platforms and databases to manage registration, auctions, and donor data.
• Willing to work evenings and weekends to support events and school activities.

Responsibilities

• Execute high-impact fundraising events: plan, logistics, volunteer coordination, auctions, end-to-end event production for the annual Benefit and other major events.
• Strengthen parent and community engagement by liaising with the Parent's Association and managing communications and reservations.
• Collaborate across internal teams and vendors for seamless event execution.
• Maintain operational and data excellence by managing event platforms for precise ticketing, seating, donor tracking and records.

Skills

Relationship building

Event coordination

Project coordination

Tech proficiency

Tools

OneCause

Veracross

Raiser's Edge

Paperless Post

Job description

Special Events & Parent Relations Coordinator

Who We Are at CGPS

Founded in 1764, Columbia Grammar & Preparatory School (CGPS) is a vibrant Pre‑K–12 independent school on Manhattan's Upper West Side where academic rigor meets a warm, deeply supportive community. Driven by the core belief that a balanced education leads to a powerful life, CGPS empowers students to pursue their unique ambitions while keeping their curiosity and joy intact. As an educator or staff member here, you join a collaborative team that values innovation, individuality, and continuous growth—supported by dedicated professional development initiatives, including annual global faculty travel research grants. If you are passionate about fostering inquiry, resilience, and creative expression in a community where every individual's strengths are celebrated, CGPS offers an inspiring environment to build a meaningful career.

The Role

At Columbia Grammar & Preparatory School (CGPS), vibrant community connection is central to our mission. Our events aren’t just dates on a calendar; they are the heartbeat of our school culture, driving crucial funding, connecting thousands of families, and celebrating an incredible community of students, alumni, and parents. As Special Events and Parent Relations Coordinator, you will serve as the operational and creative lead behind our biggest community moments and major fundraising events.

Reporting to the Director of Institutional Advancement, you will manage the annual Benefit, liaise with the Parent's Association, and support alumni, stewardship and school-wide events to strengthen community bonds and advance fundraising goals.

Overarching Goals

• Execute High‑Impact Fundraising Events: Direct all aspects of planning, logistics, volunteer coordination, auctions, and end‑to‑end event production for the annual Benefit and other major school events.
• Strengthen Parent & Community Engagement: Act as main operational liaison to the Parent's Association, managing logistics, systems, calendars, communications and reservations.
• Connect Departments & Partners: Collaborate across internal teams (Facilities, Security, Technology, Communications, Business Office) and vendors for seamless execution.
• Maintain Operational & Data Excellence: Manage event platforms (OneCause, Veracross, Raiser's Edge, Paperless Post) for precise ticketing, seating, donor tracking and records.

Ideal Candidate Profile

• Warm & Relationship‑Driven: Enthusiastic with strong interpersonal skills for engaging parents, volunteers and alumni.
• Master Project Coordinator: Detail‑oriented with a record of leading high‑profile events from planning to post‑event completion.
• Tech‑Savvy & Data‑Focused: Proficient in event planning platforms and databases (such as OneCause, Veracross, Raiser's Edge, or similar systems) to manage registration, auctions and donor data
• Collaborative Team Player: Solution‑oriented and flexible, capable of handling evening and weekend events smoothly.

Why This Role?

• High Visibility, Real Impact: You won't be tucked away in a back office. You will be the visible, trusted connector across leadership, parents, alumni, and external partners.
• A Campus with Warmth: Experience the best of Manhattan independent school life; working alongside passionate colleagues on a historic Upper West Side campus that balances academic excellence with genuine warmth.
• Ownership & Autonomy: From designing memorable parent engagement events to directing on‑site vendor operations, you’ll have the runway to own projects fully and run them with precision.

Compensation

The salary range for this position is $70,000 - $80,000 annually. We also offer a warm and supportive culture as well as exceptional benefits including but not limited to:

• Comprehensive medical, dental & vision plans with no waiting period for benefits
• Flexible Spending Accounts for Medical, Dependent Care, Parking & Transit
• 8% Annual Employer Contribution to retirement after one year of full time service
• Basic Life Insurance
• Enhanced Short Term Disability Coverage
• Long Term Disability Coverage
• Low cost additional benefits including voluntary life insurance, critical illness coverage and pet insurance
• Additional Aflac policies
• Free breakfast and lunch when school is in session
• Discounted parking
• Generous holiday schedule, sick, vacation, and personal time

CGPS MISSION STATEMENT

CGPS nurtures each student’s unique passions and talents inside and outside the classroom, unifying and inspiring members of its community in a rigorous but relaxed learning environment, preparing them for the finest colleges and instilling in them the confidence, ethical values and sense of purpose to embrace challenges, to achieve their dreams and to improve the world.

Columbia Grammar & Preparatory School is an equal employment opportunity employer. Employment on the basis of race (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the “Protected Characteristics”).