SPECIAL EVENT PERMITTING COORDINATOR

City of Houston; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

The City of Houston’s Mayor’s Office of Special Events seeks an Event Coordinator to assist in operation and coordination of city events, reviewing and processing applications and ensuring compliance with regulations.

The role involves coordinating all aspects of events, managing right-of-way safety and permits, liaising with city departments, preparing reports, and representing the department on-site at events.

Qualifications

• Associate degree required in Marketing, Public Relations, Management or a closely related field.
• One year of related work experience required; two years may substitute for degree.

Responsibilities

• Assist in operation and coordination of special events, including reviewing and processing event applications.
• Coordinate all aspects of assigned events to ensure compliance with established rules, regulations, policies, and procedures.
• Coordinate public right-of-way safety, mobility, and permitting requirements for special events, including street functions, curb lane usage, and parade routes.
• Serve as a liaison with the Mayor’s Office of Special Events personnel and other City departments to support the successful planning and implementation of events.
• Prepare and maintain written work plans, correspondence, reports, and post-event evaluations for assigned events.
• Represent the department on-site at events and at various civic, cultural, and business-related meetings as required.
• Maintain accurate records for all events, coordinate scheduling with relevant entities, and generate reports using computerized systems.
• Drive on City business as required; driving is an essential function of this position.
• Work evenings, weekends, and holidays as required to support event operations.
• Perform other related duties as assigned.

Skills

Public relations

Event coordination

Communication

Editing

Education

Associate degree in Marketing/Public Relations/Management

Job description

Position Overview

APPLICATIONS ACCEPTED FROM:

ALL PERSONS INTERESTED

Job Classification:

Event Coordinator

Division:

Mayor’s Office of Special Events

Reporting Location:

901 Bagby, 1st Floor

Workdays & Hours:

Monday – Friday 8:00 a.m. – 5:00 p.m.*
*Subject to Change

Description Of Duties/Essential Functions

• Assist in the operation and coordination of special events, including receiving, reviewing, and processing event applications from public and private sector entities.
• Coordinate all aspects of assigned special events by producing organizations to ensure full compliance with established rules, regulations, policies, and procedures.
• Coordinate public right-of-way safety, mobility, and permitting requirements for special events, including street functions, curb lane usage, and parade routes.
• Serve as a liaison with the Mayor’s Office of Special Events personnel and other City departments to support the successful planning and implementation of events.
• Prepare and maintain written work plans, correspondence, reports, and post-event evaluations for assigned events.
• Represent the department on-site at events and at various civic, cultural, and business-related meetings as required.
• Maintain accurate records for all events, coordinate scheduling with relevant entities, and generate reports using computerized systems.
• Drive on City business as required; driving is an essential function of this position.
• Work evenings, weekends, and holidays as required to support event operations.
• Perform other related duties as assigned.

WORKING CONDITIONS

Requires lifting of moderately heavy items weighing up to 40 pounds. May experience long periods of walking and standing on rough surfaces. May be exposed to various weather conditions on outside assignments.

Minimum Requirements

EDUCATION REQUIREMENT

Requires an Associate degree in Marketing, Public Relations, Management or a closely related field.

Experience Requirement

One year of related work experience is required.

Two years of additional directly related experience may be substituted for the above degree requirement.

License Requirements

A valid Texas Driver's License and complies with the City of Houston policy on driving (AP 2-2).

PREFERENCES

Preferences will be given to candidates with the following skills:

• Knowledge and preference of personal computer use
• Strong written and verbal communication skills
• Strong editing skills
• Ability to establish and maintain effective working relationships within the community
• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

Selection / Skills Tests Required

Department may administer skills assessment test

SAFETY IMPACT POSITION

YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Salary Information

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE

19

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.