Special Events Lead: Planner, Budgets & Volunteers

The Woodlands Township; Research Forest (TX); On-site; USD 42,000 - 59,000; Full time

Job summary

The Woodlands Township is seeking a Special Events Coordinator to assist with planning, coordinating, and evaluating community events and races. You will support sponsorship requests, manage budgets and timelines, and coordinate volunteers and vendors.

This on-site role requires flexibility for evenings, weekends, and holidays. Ideal candidates hold an associate degree (or equivalent), with two years of related experience.

Qualifications

• Associate degree or equivalent from two-year college or technical school.
• Bachelor’s Degree in Parks and Recreation, Travel or Tourism preferred.
• Two (2) years of related experience and/or training; or equivalent combination of education and experience.
• Must possess a Texas driver’s license within the first ninety (90) days of employment and meet the driver safety policy requirements.
• Proficiency in MS Office.

Responsibilities

• Promote, coordinate, instruct and supervise assigned special events to include evenings, weekends, and holidays.
• Assist the Special Event Coordinators in developing and implementing department special events and races.
• Serve as liaison for special event sponsorship requests from external organizations.
• Develop monthly division and weekly reservation reports.
• Research and procure suppliers and event entertainment vendors for events and races.
• Facilitate the special events application process according to policy.
• Assist with plan of operations: budget, timeline, logistics, and volunteers.
• Develop and maintain a volunteer management program: recruitment, training, evaluation.
• Oversee schedules for internal/external field use and park/pool reservations.
• Provide project status updates and communicate with all participating parties.

Skills

Event coordination

Budgeting

Volunteer management

Public liaison

Education

Associate degree or equivalent

Bachelor’s degree in Parks and Recreation, Travel or Tourism preferred

Tools

MS Office

Job description

The Woodlands Township is seeking a Special Events Coordinator to assist with planning, coordinating, and evaluating community events and races. You will support sponsorship requests, manage budgets and timelines, and coordinate volunteers and vendors.

This on-site role requires flexibility for evenings, weekends, and holidays. Ideal candidates hold an associate degree (or equivalent), with two years of related experience.