Special Events Coordinator

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Tuition assistance

Medical insurance

Dental and vision insurance

Job summary

Thomas Jefferson University seeks an experienced events planner to manage educational and professional events across the campus. You will collaborate with leaders, faculty, and staff to identify workforce needs, design programs, and measure impact using data-driven insights.

The role requires coordinating multiple event portfolios, maintaining schedules, budgets, and stakeholder communications to maximize engagement and outcomes for students and faculty.

Qualifications

• Minimum two years of Event Planning experience.
• Strong research and data analysis mindset.

Responsibilities

• Conduct environmental scans and market research to identify workforce trends and new educational events.
• Analyze event participation, feedback, and attendance to improve engagement and ROI.
• Develop new event concepts, audience targeting, delivery formats, partnerships, and promotions.
• Collaborate with College leadership to translate workforce insights into programs.
• Create reports summarizing outcomes, ROI, and audience satisfaction.
• Lead improvements using qualitative and quantitative data on event content and delivery.

Skills

Event Planning

Education

High School Diploma/GED

Job description

Number of Positions In Requisition

1

Job Details

Manage the strategic planning, development, and execution of special events, including professional development training, webinars, conferences, workforce engagement activities, and student and faculty events. The individual will work collaboratively with JCPH leadership, program directors, faculty, and staff to identify emerging workforce and educational needs, develop innovative event concepts, and use data-driven insights to enhance event impact and engagement. This role exercises independent judgment in recommending event strategies, formats, and improvements that support the College’s mission, educational goals, and market opportunities.

Job Description

Essential Functions

• Conduct environmental scans and market research to identify workforce trends, emerging professional development needs, and opportunities for new educational programming and events.
• Analyze event participation, attendee feedback, registration trends, engagement metrics, and other relevant data to evaluate effectiveness and recommend improvements.
• Develop recommendations for new event offerings, target audiences, delivery formats, partnerships, and promotional strategies.
• Partner with program directors and College leadership to translate workforce and market intelligence into actionable event and program concepts.
• Create reports and presentations summarizing event outcomes, return on investment, participant satisfaction, and emerging market opportunities.
• Lead continuous improvement efforts by using qualitative and quantitative data to recommend modifications to event content, schedules, formats, and delivery methods.
• Monitor competitive and peer institutions' event offerings and identify best practices that can strengthen JCPH's educational and professional engagement initiatives.
• Manage assigned event portfolios and recommend strategic priorities aligned with College goals.
• Serve as a resource to College leadership by providing insights on audience needs, stakeholder engagement, and emerging opportunities for community and professional outreach.
• Develop annual event assessment plans and key performance indicators to guide future planning and resource allocation

Minimum Qualifications

• High School Diploma/GED
• 2 years in Event Planning.

Preferred Qualifications

• Bachelor's Degree

Additional Qualifications

• Keep records and documentation (registration, travel, budget, room reservations, catering, etc.) for each project.
• Respond to requests for information/assistance from faculty/speakers, event attendees, and JCPH faculty, staff, and students

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

901 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow’s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time(including per diemcolleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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