Special Events Coordinator

Miamiarch; Miami (FL); On-site; USD 48,000 - 62,000; Full time

Job summary

Our Lady of Lourdes Academy in South Miami-Dade is seeking a full-time Special Events Coordinator to execute fundraising and institutional events managed by the Advancement Office and the Office of the President. You will engage donors, alumnae, families, and key stakeholders to support the academy's mission.

The role requires 3–5 years of event logistics experience, strong project management, and excellent communication in English.

Qualifications

• Bachelor’s degree in Marketing, Public Relations, or any event related field is preferred but not required.
• 3-5 years of experience of event logistics experience for large scale events or events in a school.
• Knowledge of basic project management principles.
• Detail-oriented with the ability to multi-task and retain accuracy under deadlines.
• Strong English language communication skills, including good spelling and grammar and a clear speaking voice.
• Supportive and respectful of the mission and tenets of the Catholic Church.

Responsibilities

• Execute all fundraising and institutional events related to the Advancement Office and Office of the President, including: Fundraising Events, Community and Family Engagement Events, Alumnae Events, Capital Campaign Events.
• Manage event setup, breakdown, and on-site event execution.
• Develop and execute fundraising events to meet revenue goals.
• Oversee the creation of strong event committees for all special events.
• Track information regarding event benchmarks, revenue/expenses to date, task delegation, and other logistics; provide regular progress reports to the Executive Director of Advancement.
• Ensure that each event maintains an appropriate revenue/expense ratio.

Skills

Event logistics

Fundraising

Stakeholder engagement

Project management

Attention to detail

Communication

Education

Bachelor’s degree in Marketing/Public Relations or event-related field

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Google Apps

Donor Management System

Job description

School - Staff - Our Lady of Lourdes Academy

Special Events Coordinator

Published: 07/09/2026

Our Lady of Lourdes Academy, an all-girl, archdiocesan high school, in South Miami-Dade, that proudly boasts a history of strong academics, competitive athletics, spiritual service and extracurricular achievement (www.olla.org), is looking for a full-time Special Events Coordinator . The Special Events Coordinator is responsible for executing all fundraising and institutional events related to the Advancement Office and Office of the President. These events are designed to strategically engage the donors, alumnae, current and past families, and key stakeholders of Our Lady of Lourdes Academy and garner financial support in furtherance of the mission of OLLA. The candidate reports to the Executive Director of Advancement and performs all duties and responsibilities in alignment with the mission, vision and tenets of the Catholic Archdiocese of Miami. Founded in 1963, Our Lady of Lourdes Academy is a certified STEM school that seeks "to educate young women to face the future strengthened by their faith, prepared and confident in their abilities to achieve their goals and committed to their Catholic and American heritages."

Responsibilities include:

• Execute all fundraising and institutional events related to the Advancement Office and Office of the President including: Fundraising Events, Community and Family Engagement Events, Alumnae Events, Capital Campaign Events, Collaboration with Student Activities and other engagement events.
• Manage event setup, breakdown, and on-site event execution.
• Develop and execute fundraising events to meet revenue goals.
• Oversee the creation of strong event committees for all special events.
• Track information regarding event benchmarks, revenue/expenses to date, task delegation, and other logistics and provides regular progress reports to the Executive Director of Advancement.
• Ensures that each event maintains an appropriate revenue/expense ratio.

Qualifications:

• Bachelor’s degree in Marketing, Public Relations, or any event related field is preferred but not required.
• 3-5 years of Experience of Event Logistics Experience for large scale events or events in a school.
• Knowledge of basic project management principles.
• Detail-oriented with the ability to multi-task and retain accuracy in an environment of competing deadlines.
• Skilled at needs analysis, using systematic approaches to assess and identify needs.
• Skilled at implementing action plans.
• Proficiency in MS Outlook, Word, Excel, PowerPoint, and Google apps. Donor Management system experience preferred.
• Good computer literacy, including the ability to navigate online applications and search engines effectively.
• Strong English language communication skills, including good spelling and grammar and a clear speaking voice.
• Supportive and respectful of the mission, teachings and tenets of the Roman Catholic Church; Knowledge and support of basic tenets of the Catholic Church.
• Must have a professional demeanor, including adherence to dress code.

Subject line should read: Special Events Coordinator.

Please note: In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate for this entity must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit www.info.flclearinghouse.com/.