Special Events Coordinator

GRPA Leadership; Kennesaw (GA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA options

Tuition reimbursement

Job summary

The City of Kennesaw’s Parks & Recreation Department is seeking a Special Events Coordinator to develop and manage city events. You will design event concepts, layouts, and timelines, secure venues, and oversee budgets to ensure successful delivery of engaging community programs.

You will coordinate pre- and post-event activities, manage vendor contracts, permits, safety procedures, and provide excellent customer service to residents and stakeholders.

Qualifications

• Bachelor’s degree in Event Management, Event Planning, Arts Administration, Management, Entertainment Management, Hospitality Management, or related field; supplemented by three years of progressively responsible experience in special events planning and coordination, event production, hospitality, marketing, or related field.

Responsibilities

• Develop, coordinate, and implement special events for the City; create and develop theme, design and layout of events; schedule events; establish, update and maintain timelines for events; secure event site; layout space; design event flow, crowd layout and control, etc.

Skills

Event planning

Budgeting

Contract negotiation

Team coordination

Customer service

Education

Bachelor's degree in Event Management

Job description

The purpose of this classification is to develop, implement, and coordinate special events for the Parks and Recreation Department.

JOB RESPONSIBILITIES

The following duties are normal for this position.The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.Other duties may be required and assigned.

• Develop, coordinate, and implement special events for the City; create and develop theme, design and layout of events; schedule events; establish, update and maintain timelines for events; secure event site; layout space; design event flow, crowd layout and control, etc.; create program budgets for review; maintain, manage and oversee approved budgets.
• Coordinate pre event activities; prepare and distribute documentation to departmental staff; provide event information for publication; coordinate third party service contraction including preparing Requests for Proposal and Requests for Bid, negotiating contracts, etc.; attend meetings to ensure job responsibilities for event requirements are delegated; gather and purchase supplies and prizes; obtains appropriate licenses and permits; ensure site appropriateness and readiness including safety, electrical, maintenance, rash, insect control, etc.
• Coordinate event activities; monitor event activities to ensure safety and smooth operation of event staff and facilities; monitor facility and restrooms during functions; troubleshoot questions and problems during event; make recommendations for resolutions; respond to emergencies, accidents and injuries during events; complete and distribute related documentation.
• Coordinate post-event activities; monitor tear down and clean up after events; conduct assessment and evaluation of events; prepare report of assessment to summarize outcome of events; develop recommendations for improvements and modifications.
• Ensure adherence to established safety procedures; monitor work environment and use of safety equipment to ensure safety of employees and other individuals.
• Perform general customer service and administrative duties; greet and assist customers; receive and respond to inquiries, concerns, and complaints of citizens regarding special events; attend meetings; answer the telephone; prepare reports and correspondence; copy and file documents; enter computer data, etc.
• Communicate with supervisor, City employees, law enforcement, vendors, entertainers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
• Prepare, type, proofread, and/or complete various forms, reports, RFPs, RFBs, contracts, purchase orders, correspondence, budget documents, after action reports, charts, graphs, spreadsheets, or other documents.
• Receive various forms, reports, correspondence, logs, invoices, contracts, insurance forms, estimates, drawings, maps, meeting minutes, and agenda, policies, procedures, manuals, handbooks, directories, reference materials, or other documentation; reviews, complete, proofread, process, forward, or retain as appropriate.
• Operate a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES

• Ability to evaluate, audit, deduce, and/or assess data using established criteria.
• Ability to discern actual or probable consequences and in referencing such evaluation to identify and select alternatives.
• Ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.
• Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
• Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Bachelor’s degree in Event Management, Event Planning,Arts Administration, Management, Entertainment Management, Hospitality Management,Recreation ora related field; supplemented by three (3) years of progressively responsible experience in special events planning and coordination, event production, hospitality, marketing, or a related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver’s license.

Individuals applying for the posted position must be able to perform the essential functions of the position with or without a reasonable accommodation.

Sensory Requirements : Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Kennesaw provides the following group benefits to eligible employees: comprehensive medical, dental, and vision insurance with HSA and FSA options (includes employer contribution to HSA plans); life and AD&D insurance for employee and dependent(s); employer paid short and long-term disability insurance for employee; accrued vacation and sick leave (with option to sell back); tuition reimbursement program (employer pays 70%); 12 paid holidays; 2 paid personal days; longevity pay bonuses (after every 5 years); 1% employer contribution on first 2% of employee contribution toward a 457 deferred compensation plan; 4% employee contribution toward a defined benefit pension plan (vested after 10 years); and wellness benefits.

Additional Info

Job Type / Type of Position : Full-Time

Position : Special Events Coordinator

Organization : Kennesaw Parks & Recreation Department

Primary Category : Coordinator/Supervisor

Job Contact Phone Number : [phone]