Special Events Coordinator

CityLink Center; Cincinnati (OH); On-site; USD 25,000 - 34,000; Part time

Job summary

CityLink Center is seeking a Special Events Coordinator in Cincinnati to plan and execute client and community events that reflect the organization’s mission. The role involves coordinating logistics, volunteers, and communications, while ensuring each gathering aligns with CityLink’s values.

You will work closely with the Chief Program Officer and cross-functionally with program, volunteer, operations, communications, and development teams to deliver meaningful experiences and engage diverse

Qualifications

• Demonstrated success supporting or coordinating events with multiple stakeholders.
• Experience working with volunteers and giving clear instructions to others.
• Experience coordinating vendors, supplies, schedules, and event logistics is strongly preferred.

Responsibilities

• Develop event plans, timelines, task assignments, and logistical details in partnership with staff.
• Coordinate venues, vendors, supplies, décor, food, printed materials, recognition items, and other needs.
• Maintain clear communication with internal teams and external partners about responsibilities and deadlines.
• Lead volunteers and ensure setup, execution, and cleanup are smooth and on time.
• Document lessons learned and translate into action steps for future events.

Skills

Event planning

Volunteer management

Communication

Organization

Relational skills

Tools

Google Workspace

Event software

Job description

Are you a highly organized, creative professional who enjoys bringing people together around a meaningful mission? As the Special Events Coordinator at CityLink Center, you will help create experiences that celebrate client progress, engage the community, and build support for our work.

We’re looking for a detail-oriented, relational, and solution-focused coordinator who can turn plans into well-executed events. You will coordinate logistics, vendors, volunteers, communications, and event-day execution while helping each gathering reflect CityLink’s mission and values.

The Special Events Coordinator is responsible for planning support and execution across CityLink Center’s client and community events. These events increase awareness, deepen engagement, celebrate achievement, and generate resources that advance the organization’s mission.

This role supports events including Client Celebrations, Community Conversations, Immersion Experiences, the Holiday Market, and other special or ad hoc events. The coordinator works closely with the Chief Program Officer and collaborates with program, volunteer, operations, communications, and development staff.

About CityLink

At CityLink, we’re on a mission to show God’s love to those in need by providing a transformative, integrated path to holistic life change. Rooted in our vision of Working Together to Transform Lives and Our Community, we unite compassionate individuals, organizations, and employers to create meaningful impact.

What You’ll Do

Event Planning And Coordination

• Develop event plans, timelines, task assignments, and logistical details in partnership with the staff member responsible for each event.
• Coordinate venues, vendors, supplies, décor, food, printed materials, recognition items, and other event needs.
• Maintain clear communication with internal teams and external partners so responsibilities, deadlines, and expectations are understood.
• Anticipate needs, identify potential issues, and develop practical solutions before and during events.

Client Celebrations

• Partner with the Client Services Manager to develop the annual theme, event concept, and client recognition approach.
• Work with the Communications Manager and supporting staff to bring the event brand to life through printed materials, recognition items, signage, and event details.
• Lead the development of the event environment, including décor, guest experience, setup, and flow.
• Coordinate and lead volunteers who support setup, execution, and cleanup.
• Support the collection and preparation of client recognition information and materials.

Community Conversations

• Work with the Chief Program Officer and External Relations Director to identify event topics, speakers, and desired outcomes.
• Create an engaging guest experience, including thoughtful reflection, discussion, and application activities.
• Coordinate with the Communications Manager to ensure invitations, promotion, registration, and printed materials are completed with quality and on time.
• Provide clear roles and instructions for program staff, volunteers, and other event partners.

Immersion Experiences

• Work with External Relations, program, and volunteer leaders to identify target audiences, event dates, and desired next steps for participants.
• Coordinate the event experience from arrival through follow-up, ensuring guests understand CityLink’s mission, model, and opportunities for engagement.
• Partner with communications, program, and volunteer teams to prepare materials and create clear, meaningful ways for guests to participate.

Event Execution And Follow-Up

• Lead or support event setup, event-day logistics, guest flow, volunteer coordination, and cleanup.
• Document what worked, what did not, and what should be improved after each event.
• Translate lessons learned into practical action steps for future events.
• Ensure sponsors, vendors, speakers, volunteers, and key guests are appropriately thanked for their support and participation.

What You Bring

You’re not just looking for a task list; you want your work to support a mission that changes lives. You bring:

Experience

• Demonstrated success supporting or coordinating events, initiatives, or projects with multiple stakeholders.
• Experience working with volunteers and creating clear instructions that set others up for success.
• Experience coordinating vendors, supplies, schedules, and event logistics is strongly preferred.

Skills

• Devoted and mature follower of Christ who is committed to continued spiritual growth.
• Strong relational skills and the ability to engage professionally with clients, volunteers, donors, vendors, staff, and community leaders.
• Excellent verbal and written communication skills.
• High level of organization, planning, attention to detail, and follow-through.
• Self-starter who is solution-focused and able to work ahead to prepare the team for success.
• Ability to manage multiple priorities and deadlines in a dynamic environment.
• Ability to collaborate across diverse teams and mobilize others around a shared plan.
• Proficiency with Google Workspace and other basic business applications.

Your Impact Starts Here

This part-time role averages approximately 10-15 hours per week and requires flexibility, including evening hours and additional time surrounding major events. You will create experiences that honor client achievement, engage the community, and fuel CityLink’s mission.

Reports To: External Relations Director