Special Events Coordinator

COREcruitment; Charlotte (NC); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Commission

Benefits

Job summary

COREcruitment is partnering with a growing hospitality group in Charlotte, NC, seeking a Special Events Coordinator who loves bringing people together and turning ideas into memorable experiences. You'll oversee the full event journey from enquiries to day-of execution, coordinating with restaurant teams to ensure profitable, seamlessly delivered events that leave guests impressed.

The role requires flexibility to work evenings and weekends as events require, with a focus on building

Qualifications

• Previous experience in event sales, event coordination, hospitality, or restaurant operations.
• Highly organized and able to manage multiple events simultaneously.
• Strong communication and relationship-building skills with a genuine passion for hospitality.
• Problem-solving ability and composure under pressure.
• Flexible to work evenings and weekends as events require.

Responsibilities

• Manage private event enquiries and guide guests through the booking process.
• Create tailored event packages based on guests' needs and budgets.
• Coordinate with restaurant leadership on menus, beverages, staffing, layouts, and timelines.
• Prepare event agreements, proposals, and booking documentation.
• Oversee event administration, deposits, confirmations, and guest communications.
• Be the go-to person on event days to ensure flawless guest service.
• Monitor event performance, keep records, and generate reports as needed.
• Build relationships within the local community to generate new private dining opportunities.

Skills

Event sales

Event coordination

Hospitality

Restaurant operations

Communication

Organization

Job description

Special Events Coordinator

Location: Charlotte, NC
Salary: $45,000-$58,000 + Commission + Benefits

About the Opportunity

We're partnering with a growing hospitality group that's known for delivering energetic dining experiences and exceptional service.They're looking for a Special Events Coordinator who loves bringing people together and has a talent for turning ideas into seamless, memorable events.

This role is perfect for someone who enjoys building relationships, thrives in a fast-moving environment, and takes pride in making every guest feel looked after from the very first conversation.

The Role

You’ll oversee the full event journey, from responding to new enquiries and planning the details to coordinating with the restaurant team and ensuring everything runs effortlessly on the day.Whether it’s a corporate gathering, rehearsal dinner, networking event, or milestone celebration, you’ll play a key role in creating experiences guests won’t forget.

Working alongside restaurant leadership and culinary teams, you’ll ensure every event is well-organized, profitable, and delivered with outstanding hospitality.

What You’ll Be Doing

• Manage private event enquiries and guide guests through the booking process.
• Create tailored event packages based on each guest's needs, preferences, and budget.
• Coordinate with restaurant leadership to organize menus, beverage selections, staffing, room layouts, and event timelines.
• Prepare event agreements, proposals, and booking documentation.
• Oversee all event administration, including deposits, confirmations, guest communication, and final details.
• Be the go-to person on event days, ensuring everything runs smoothly and guests receive exceptional service.
• Monitor event performance, maintain accurate records, and produce reports when needed.
• Build relationships within the local community to generate new private dining and event opportunities.

What We’re Looking For

• Previous experience in event sales, event coordination, hospitality, or restaurant operations.
• A highly organized professional who can confidently manage multiple events at once.
• Strong communication and relationship-building skills with a genuine passion for hospitality.
• Someone who enjoys problem-solving and stays calm under pressure.
• Flexible to work evenings and weekends when events require.