Special Events Associate

Center for American Progress; Washington (District of Columbia); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Center for American Progress is seeking a Special Events Associate to plan and execute events, coordinate between departments internally and externally, maintain event calendars, and perform other duties related to organizing and hosting small- and large-scale events.

Reporting to the Senior Vice President, Events and Outreach, this role requires 2–3 years of event planning experience, superb communications skills, and the ability to manage multiple deadlines.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2–3 years of event planning experience preferred.
• Superb oral and written communications skills.
• Ability to work under pressure and tight deadlines and beyond normal business hours.
• Attention to detail with excellent organizational and time-management skills.
• Ability to handle media interaction and travel for the position when necessary.
• Capability of handling audio, video, lighting, and livestreaming technologies preferred.
• Familiarity with Adobe Dreamweaver, Photoshop, HTML, MS Word/Excel, and CMS.

Responsibilities

• Assist with the planning and execution of small- and medium-scale events and assist with larger events for a portfolio of policy teams of varying size.
• Serve as primary liaison between the Events team and college and university policy departments and student group liaisons.
• Coordinate interdepartmentally with staff, vendors, and the public.
• Coordinate catering, equipment, technical, security, and logistical needs for events.
• Write and prepare web-based event invitations and other work-related correspondence.
• Maintain events calendar and analyze invoices and budgets.
• Serve as the primary HR contact for trainings, leading new-hire orientations and intern trainings on events procedures.
• Perform other duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Media interaction

Education

Bachelor's degree or equivalent experience

Tools

Adobe Dreamweaver

Adobe Photoshop

HTML

Microsoft Word

Microsoft Excel

Content management systems

Job description

Reports to: Senior Vice President, Events and Outreach

Staff reporting to this position: None

Department: Communications

Position classification: Exempt, full time; Union - Level 3

Compensation range: $58,000—$66,700 per annum

Work site: On-site (Washington, D.C., office)

Summary

American Progress’ Events team is seeking a Special Events Associate to plan and execute events, coordinate between departments internally and externally, maintain event calendars, and perform other duties related to organizing and hosting small- and large-scale events.

Responsibilities

• Assist with the planning and execution of small- and medium-scale events and assist with larger events for a portfolio of policy teams of varying size, which they manage.
• Serve as primary liaison between the Events team and college and university policy departments and student group liaisons.
• Coordinate interdepartmentally with American Progress staff, vendors, and the public.
• Coordinate catering, equipment, technical, security, and logistical needs for events.
• Write and prepare web-based event invitations and other work-related correspondence.
• Maintain American Progress’ events calendar.
• Prepare and process invoices and financial records, coordinating event budget records and projections.
• Serve as the primary HR contact for trainings, leading new-hire orientations and intern trainings on events procedures while maintaining up-to-date training materials.
• Perform other duties as assigned.

Requirements and qualifications

• Bachelor’s degree or equivalent experience; two to three years of event planning experience preferred.
• Superb oral and written communications skills.
• Ability to work under pressure and tight deadlines and beyond normal business hours.
• Attention to detail with excellent organizational and time-management skills are a must.
• Ability to handle media interaction and travel for the position when necessary.
• Capability of handling audio, video, lighting, and live-streaming technologies preferred.
• Basic understanding of and ability to use Adobe Dreamweaver, Adobe Photoshop, HTML, Microsoft Word, Microsoft Excel, and content management systems.
• Nonprofit, political advance, and experience working with 501(c)(3) and 501(c)(4) organizations a plus.
• Commitment to American Progress’ mission and goals.

American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply.