Special Event Manager and SAMS Liaison, Full Time

Seattle Art Museum; Seattle (WA); On-site; USD 65,000 - 82,000; Full time

Job summary

An established industry player is seeking a Special Event Manager to coordinate impactful events and serve as a liaison to supporters. This role offers a unique opportunity to engage with the community through various events, ensuring exceptional experiences for all attendees. If you are passionate about event planning and have a knack for building relationships, this position will allow you to thrive in a supportive environment while making a meaningful contribution to the organization. Join a team that values creativity, collaboration, and inclusivity in every project.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

403b Retirement Plan

Paid Time Off

Flexible Spending Account

Fitness Facility Access

Employee Assistance Program

Discounts at Museum Shop

Subsidized Orca Card

Qualifications

• 4 years of experience in event planning in a non-profit environment.
• Proven success in building strong relationships and managing projects.
• Ability to motivate teams and manage multiple projects simultaneously.

Responsibilities

• Coordinate and support benefit and stewardship events.
• Manage event-related database duties and logistics.
• Act as a liaison with the SAMS volunteer committee.

Skills

Event Planning

Project Management

Communication Skills

Budget Management

Relationship Building

Microsoft Office Suite

CRM Software

Volunteer Management

Problem Solving

Time Management

Education

Bachelor’s degree in liberal arts, marketing, arts, business administration

Tools

Asana

Slack

Zoom

Tessitura

Momentus

Job description

Special Event Manager and SAMS Liaison, Full Time

Special Event Manager and SAMS Liaison, Full Time

1 week ago Be among the first 25 applicants

Accepting and reviewing applications on a rolling basis

ROLE SUMMARY:SAM's Special Event Manager and SAMS Liaison coordinates events and projects, and serves as the liaison to the Seattle Art Museum Supporters (SAMS).

FLSA STATUS: Exempt
REPORTS TO: Director of Special Events
COMPENSATION : $65,000 - $82,000
WORK SCHEDULE: This role is typically scheduled to work business hours Monday - Friday. However, the needs of this role requires a willingness to work a flexible schedule in support of the department or organization as directed by your supervisor.

BENEFITS: FullTime SAMStaffare eligible to enroll in medical(through Kaiser), dental(through Delta Dental of WA), vision(through Vision Service Pan), and basic life insurance/LTD/AD&D(throughLifeMap), as well as a Flexible Spending Account(through Navia Benefit Solutions).FT Staff also have the option to elect Short Term Disability or Supplemental Dental Insurance (through Aflac).FTStaffcan participate in SAM’s 403b retirementplan, andbegin receiving a guaranteed 3% employer contribution following 1 year&1,000 hoursworked.FTStaff have access to paid time off for vacation, sick leave, bereavement leave, and jury duty per accrual and pro-rated schedules. SAM observes 12 holidays eachyear, andoffersFTStaff 1 paid floating holidayof their choice.FTStaff can opt into a50%subsidizedunlimitedOrca card.FTStaff also receive a Patron level membership to SAM, and a Tier III membership to the American Alliance of Museums, as well asaccesstoan onsitefitness facility,SAM’s museumlibrary,a no-cost Employee Assistance Program resource, a 20% discount at theSAM Museum Shop anda 15% discount at SAM’sMARKET cafe,and 8 Home Free Guarantee cab rides homeperyear.

KEY RESPONSIBILITIES:

Events - 55%

• Partner to establish short- and long-term goals and strategies to produce events and projects
• Schedule, coordinate, and support benefit and stewardship events as directed
• Assist in developing timelines, agendas, budgets, and event logistics for all assigned events
• Manage all event-related database duties for special events
• Work with Board and volunteer committees and museum staff, to conceptualize, develop, and manage events
• Coordinate and monitor event attendance, including reservations, acknowledgement letters, and seating
• Support SAM’s travel program as directed
• Attend and support all assigned events
• Research and coordinate vendors, professional services, and logistics for events as assigned
• Support board meetings and annual board retreat dinner logistics
• Create agendas and materials for event committee meetings
• Assist with management of department events calendar
• Advance and on-site coordination of SAM event volunteers
• Manage event marketing initiatives and guest communications
• Manage event expense budget and tracking
  

SAMS - 40%

• Manage the SAMS volunteer committee and act as their primary liaison with the museum
• Represent the museum and attend off-site SAMS Executive Committee and General Membership monthly meetings
• In coordination with the SAMS Committee, coordinate the SAMS annual fundraising and programming events, including the Fall Fundraiser, Annual Luncheon, Holiday Luncheon, and Spring Fundraiser
• Keep the SAMS Committee updated on SAM programs, exhibitions, and events
• Facilitate SAMS cross-functional needs
• Steward individual SAMS members to deepen engagement

Other - 5%

• Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer service—creating positive, meaningful experiences for all visitors, every time
• Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism, cultural competency, and equity values into SAM’s work

WE'RE LOOKING FOR:

Required Qualifications

• Bachelor’s degree in liberal arts, marketing, arts, business administration, or equivalent combination of education and experience
• 4 years’ experience as in event planning and execution in a non-profit fundraising environment
• Experience providing work direction to volunteers and staff
• Knowledge of events best practices, and the ability to deliver superior events
• Proven success in building strong and lasting relationships
• Knowledge of project budgeting development and monitoring
• Demonstrated ability to establish and maintain effective relationships with Board members, donors, executives, management, employees, and supporters
• Proactive, strategic, and professionalverbal and written communication, with an ability to tailor communications according to audience
• Ability to motivate teams and simultaneously manage several projects
• Successfully assess priorities and work well with deadlines, exceptional time management, problem solving, and analytical skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
• Ability to learn the museum’s event software and CRM software tools
• Ability to pass and maintain security background check clearance

Preferred Qualifications

• Knowledge of the local events community
• Proficiency with Tessitura
• Proficiency with Momentus software

WORKING CONDITIONS:

Exposure : Work areas are primarily inside, in a climate-controlled environment with moderate background noise.

PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:

Stationary Work : Approximately 80% of time is spent stationary while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required.

Communication : Clear and effective verbal and written communication in English with trustees, the public, and co-workers is necessary.

Vision : Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.

Office Work : Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Financial Services, Software Development, and Technology, Information and Internet

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