Special Education Records Secretary

Harrisburg School District; Harrisburg (Dauphin County); On-site; USD 32,000 - 46,000; Full time

Job summary

Harrisburg School District is seeking a Special Education Records Secretary to support the SPED office by compiling and maintaining accurate records of special education files and related clerical tasks.

Responsibilities include processing records requests, coordinating with registrars and SPED supervisors, and ensuring compliance with district guidelines and state/federal laws. The role requires confidentiality, organization, and timely communication.

Responsibilities

• Maintain strict confidentiality with student records and information.
• Process and respond to records requests for SPED files from in-state and out-of-state schools.
• Coordinate with registrars to identify SPED/504 students and transfers.
• Utilize eSchool and IEPWriter for recordkeeping.
• Maintain district SPED files and audit files with data entry and filing.
• Participate in team meetings and required professional development activities.

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Harrisburg School District

Job Summary: The Special Education Records Secretary supports the operation of the Special Education office by compiling and providing efficient record keeping of special education files and other clerical services. This individual provides clerical support to the School Based ACCESS Coordinator and Special Education Supervisors in a timely fashion, by creating, supporting, filing and organizing special education documentation.

Essential Functions:

• Maintain strict confidentiality with student records and information.
• Work with registrars to identify Special Education and 504 students who have registered or transferred from other schools.
• Prepare and process special education records requests for all students from both in-state and out-of-state schools.
• Respond to records requests from other districts for withdrawn Harrisburg School District students and transfer records as requested.
• Inform Special Education Supervisors as soon as records are received, and the status of obtaining records for each student.
• Understand and accurately utilize eSchool and IEPWriter.
• Compile and maintain district special education files for each student in accordance with district guidelines.
• Maintain audit files for special education students, including data entry, copying and filing.
• Participate in team meetings and required professional development activities.
• Process all Social Security Disability inquiries.
• Provide and maintain good public relations with team members, administration, staff, students, parents, and other school districts.
• Perform other duties as assigned (the foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required).
• Other duties as assigned by the Director of Special Education.
• Performs in accordance with school policy, administrative regulations, state and federal laws. Performs other duties as assigned.