Special Education Records Coordinator

Vertex Education; Chandler (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Industry‑leading pay

401(k) with employer match

Comprehensive health benefits

Job summary

Vertex Education seeks a detail-oriented ESS Compliance Assistant to help ensure all Special Education files (IEP/504) are compliant across campuses. You will track enrollments, manage records requests, and support the ESS Compliance Coordinator with data collection and reporting.

Ideal candidates have 2+ years in a school setting and strong customer service skills, with familiarity in e-IEP PRO and PowerSchool. Local travel between campuses may be required.

Qualifications

• Two or more years of experience in a school environment.
• Two or more years of experience in a customer service related field.
• Associate’s degree preferred but not required.
• IVP Level One Fingerprint Clearance Card required or obtainable.

Responsibilities

• Manage original special education & 504 files for all campuses.
• Track and update due dates with stakeholders.
• Create and manage charts, documents, and reports as needed.
• Assist Compliance Coordinator and Director with data collection activities.
• Process invoices and requisitions for services, supplies, and materials.
• Manage reports within e-IEP PRO.
• Attend meetings to record minutes as needed.
• Process enrollments and 504 records requests from campuses.

Skills

Customer service

Strong communication

Attention to detail

Record keeping

Data collection

Education

Associate’s degree preferred

IVP Level One Fingerprint Clearance Card

Tools

e-IEP PRO

PowerSchool

Job description

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose- led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference with us.

Assists the ESS Compliance Coordinator, ensuring all Special Education files are in compliance. Tracking and maintaining all Special Education students’ enrollments for the current school year at all campuses.

ESSENTIAL FUNCTIONS:

• Manages original special education & 504 files for all campuses.
• Track and update the appropriate parties regarding due dates.
• Create and manage charts, documents, and reports as needed.
• Assist Compliance Coordinator and Director with data collection activities.
• Receive and processes all invoices and requisitions for contracted services, department supplies, and instructional materials.
• Receives and processes any/all purchases the ESS Department makes.
• Manages reports within e-IEP PRO.
• Attend department meetings and trainings to record minutes, as needed.
• Processes enrollments from all school campuses and requests of special education and 504 records from previous schools.
• Provides records for all record requests for special education and 504 records received by the school in a timely manner.
• Other duties/projects as assigned by the ESS Compliance Coordinator.

KNOWLEDGE, SKILLS, & ABILITIES:

Education, Licensure, or Certification:

• Associate’s Degree preferred (not required).
• IVP Level One Fingerprint Clearance Card.

Work Experience or Related Experience:

• Two or more years of experience in a school environment.
• Two or more years of experience in a customer service related field.

Specialized Knowledge, Skills & Abilities:

• Experience with e-IEP PRO and PowerSchool preferred.
• Experience in providing customer service support.
• Knowledge of Legacy policy and procedures.
• Proficiency in the English Language.
• Strong client-facing and communication skills.
• Excellent troubleshooting and multi-tasking skills.
• Personable.
• Able to embrace Vertex’s mission, vision, and values.

BACKGROUND CHECKS

• The incumbent in this position will be required to pass a criminal history background check.
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT:

• Travel between campuses is required from time to time.
• This position requires the need to lift objects (up to 25 pounds) on occasion.
• This position may require sitting for long periods at times, talking on the phone, standing, kneeling, stooping and long periods of concentration.
• Local and in state travel required.

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.
• Be supported in your work by caring leaders and team members who want you to succeed.
• Be empowered to make a difference and climb higher and reach farther to change lives through education.
• Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.
• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.
• Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together.