Special Education Office Coordinator

TrulyHired; Culpeper (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Culpeper County Public Schools is seeking an Administrative Assistant for the Special Education Department to perform administrative duties for the office, including confidential handling of student, parent, and personnel information.

Responsibilities include preschool registration support, Homebound/Home Based services coordination, records management, and liaison with teachers and administrators. Strong communication, data-entry precision, and PowerSchool proficiency are essential.

Qualifications

• Excellent verbal and written communication skills required.
• Ability to handle large volumes of data accurately with minimal supervision.
• Detail- and multi-task oriented with strong data-entry abilities.

Responsibilities

• Maintain confidentiality regarding students, parents, and staff; inform Director of concerns.
• Prioritize responsibilities to meet deadlines and improve office performance.
• Screen calls to the Director regarding preschool registration and special education questions.
• Assist in preschool registration and coordinate with families and schools; use PowerSchool.
• Process maintenance work orders and technology tickets; serve as liaison.
• Coordinate Homebound/Home Based services between teachers and schools; maintain related records.
• Maintain Director's records: contracts, purchase requests, and correspondence; update MOUs.
• Support reception desk coverage and calendar management for OSE staff.
• Maintain a centralized tracking system for licenses and background clearances.
• Ensure staff obtain National Provider Identifiers and Medicaid enrollment forms.
• Draft and edit letters, memoranda, emails, and announcements for the Director.

Skills

Verbal and written communication

Data entry accuracy

Multitasking and detail orientation

Typing 40 wpm

Interpersonal skills

Student/parent communication

Education

High school diploma or equivalent

Associate's degree preferred

Microsoft Office Specialist certification preferred

Equivalent training/experience

Tools

PowerSchool

Microsoft Office

Job description

Culpeper County Public Schools is seeking an Administrative Assistant for the Special Education Department to perform administrative duties for the office, including confidential handling of student, parent, and personnel information.

Responsibilities include preschool registration support, Homebound/Home Based services coordination, records management, and liaison with teachers and administrators. Strong communication, data-entry precision, and PowerSchool proficiency are essential.