Special Education Admin & Records Coordinator

Lewiston Public School Department; Lewiston (ME); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Retirement plans

Tuition reimbursement

Job summary

Lewiston Public Schools is seeking a Special Education Secretary to support the Special Education Supervisor with secretarial duties, including keyboarding, phone handling, and maintaining confidential records.

The role involves managing student records, scheduling, referrals, and ensuring timely preparation of notices and reports. Proficiency in MS Word and Excel is required; a high school diploma or GED is essential. This is a full-time on-site position with competitive benefits in Maine.

Qualifications

• High school diploma or GED required.
• Proficient with MS Word and Excel.
• Ability to maintain confidential records.

Responsibilities

• Types correspondence such as letters and memos, reports, forms for the Special Education Department.
• Answers routine telephone inquiries regarding department programs and procedures.
• Takes messages and routes other telephone calls.
• Maintains student special education records.
• Maintains supplies of all special education forms.
• Keeps confidential matters confidential.
• Processes referrals to Special Education Department.
• Operates office equipment such as copiers, calculators, computers and fax machines.
• Proofreads Written Notices for spelling and reviews determinations for projection report.
• Updates data and sends Projection Reports weekly to Dingley's Special Ed office.
• Schedules meetings and sends out Advance Written Notices.
• Compose list of students for counselors, speech, OT, and PT
• Track state agency clients.
• Maintains 504 files.
• Update and maintain Adori and Acuity
• Update spreadsheet for annual and triennial dates.
• Schedule evaluations and track 45 day deadlines.
• Track IEP and Written Notice deadlines.
• Organizes and monitors special transportation.
• Organizes and monitors Extended School Year (ESY) transportation and preparation.
• Schedules substitute coverage for IEP and creates their schedule for the day.
• Checks students in and out of the office.

Education

High school diploma or GED

Tools

MS Word

Excel

Job description

Lewiston Public Schools is seeking a Special Education Secretary to support the Special Education Supervisor with secretarial duties, including keyboarding, phone handling, and maintaining confidential records.

The role involves managing student records, scheduling, referrals, and ensuring timely preparation of notices and reports. Proficiency in MS Word and Excel is required; a high school diploma or GED is essential. This is a full-time on-site position with competitive benefits in Maine.