Special Assistant to the President

The Overbrook Foundation; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The Overbrook Foundation in New York City seeks a Special Assistant to support the Foundation’s President. Based in NYC and able to work in person at the Midtown offices at least three days per week, the role covers scheduling, correspondence, research, writing, grants management, and overall operations.

The Special Assistant serves as a careful writer, producing minutes, research papers, memos, and external letters with minimal revision, and provides proofreading and copy-editing support to

Qualifications

• Strong writing ability producing minutes, memos, and research papers.
• Attention to detail in proofreading and copy-editing for colleagues.
• Ability to distill complex topics into digestible takeaways from sources.

Responsibilities

• Handle scheduling, correspondence, and grants management for the Foundation President.
• Oversee the Foundation’s operations and provide administrative support.
• Support environmental grant-making activities with the Lead Environmental Advisor.

Skills

Writing

Copy-editing

Research

Proofreading

Communication

Tools

Word

Excel

PowerPoint

Job description

The Overbrook Foundation (the “Foundation”) is a family foundation that supports organizations advancing human rights and conserving the natural environment. Founded in 1948, the Foundation has a thirteen-member Board of Directors and a professional staff of six. The Foundation awarded approximately $9 million in grants in 2022.

ABOUT THE POSITION

Based in NYC and able to work in person at the Foundation’s offices in Midtown at least three days per week, the Special Assistant supports the Foundation’s President in all areas of activity, assisting with scheduling, correspondence, research, writing, grants management, and the overall operations of the Foundation. The Special Assistant also spends about 25% of their time supporting the Foundation’s environmental grant-making working in close coordination with the Foundation’s Lead Environmental Advisor.

An excellent, confident and detail-oriented writer, the Special Assistant is able to produce a wide array of documents, from minutes to research papers to external correspondences to memos, with minimal revision required from others, and provides incisive and detailed proof-reading and copy-editing support to their colleagues. Analytical and organized, the Special Assistant will perform research for the Foundation and distill complicated topics into digestible takeaways by harnessing their powers as an effective communicator and through their mastery of Word, Excel, and PowerPoint. A natural and independent problem-solver, the Special Assistant can receive a general description of a task that needs to be completed and immediately understand and execute the different steps that need to be taken, navigating challenges to bring the project to completion with minimal oversight. Collegial, professional, and with a sense of humor, the Special Assistant, as a key member of a small team, is ready to take on a variety of assignments as needed and happy to lend a hand with all manner of work.

COMPENSATION

$60,000 - $70,000