Special Assistant - TERM POSITION

Kent State University; Kent (OH); On-site; USD 42,000 - 47,000; Full time

Job summary

Kent State University on the Kent Campus in Kent, OH, seeks a Special Assistant to provide specialized knowledge in higher education areas and report to a designated supervisor.

Responsibilities include coordinating programs, serving as liaison, analyzing information, and preparing reports. Occasional supervision of students or staff may be required; travel may be necessary. Must pass security checks and support a diverse, inclusive environment.

Qualifications

• Bachelor’s degree and two years' relevant experience; or Associate’s degree and five years of business and/or academic experience; or seven years of business and/or academic experience.

Responsibilities

• Coordinate or assist in development and implementation of a program or project.
• Oversee day-to-day operations of a program or project.
• Serve as liaison for area of specialization; answer questions and provide advice on issues related to area of specialization.
• Analyze information, conduct research and develop reports related to area of specialization.
• Serve on various department, division, and University committees.
• May supervise students and/or provide functional guidance of support staff or other employees who work on a project or assignment on a temporary or intermittent basis.
• Perform related duties as assigned.

Skills

Written communication

Interpersonal communication

Personal computer applications

Strong communication skills

Education

Bachelor’s degree

Associate’s degree

Tools

QuickBooks

CRM software (Mailchimp)

Excel

Website CMS

Job description

Job Title:

Special Assistant

Physical Location:

Kent Campus - Kent, OH

Salary:

$42,357- $46,654

Basic Function:

To provide specialized knowledge in an area related to higher education. Reports to designated supervisor.

Additional Basic Function – if applicable:

THIS POSITION IS INTHE OHIO EMPLOYEE OWNERSHIP CENTER

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following:

Coordinate or assist in development and implementation of a program or project. May oversee day-to-day operations of a program or project.

Serve as liaison for area of specialization; answer questions and provide advice on issues related to area of specialization.

Assist in analyzing information, conducting research and developing and preparing reports related to area of specialization.

Serve on various department, division, and University committees.

May supervise students and/or provide functional guidance of support staff or other employees who work on a project or assignment on a temporary or intermittent basis.

Perform related duties as assigned.

Minimum Qualifications:

Bachelor’s degree and two years' relevant experience; or associate's degree and five years of business and/or academic experience; or seven years of business and/or academic experience.

Knowledge Of:

Personal computer applications

Skill In:

Written and interpersonal communication

Ability To:

Apply policies and procedures

Preferred Qualifications – if applicable:

• FAMILIARITY WITH QUICKBOOKS, CREATING FINANCIAL STATEMENTS, INVOICES, AND SIMILAR
• FAMILIARITY WITH EVENT PLANNING, INCLUDING SCOUTING LOCATIONS; COORDINATING EVENT CONTRACTS; CHOOSING MENUS AND OTHER ARRANGEMENTS; AND RELATED TASKS.
• FAMILIARITY WITH WEBSITE CONTENT MANAGEMENT SYSTEMS, INCLUDING MANAGING BACK-END REGISTRATION AND PAYMENT SYSTEMS, AND RELATED TASKS.
• ABILITY TO MANAGE COMMUNICATIONS, ADMINISTRATIVE PROCEDURES, AND RELEVANT PAPERWORK BETWEEN THE CENTER AND KENT STATE UNIVERSITY.
• FAMILIARITY WITH CRM SOFTWARE (I.E. MAILCHIMP), SPREADSHEETS (I.E. EXCEL), AND BASIC DATABASE MANAGEMENT.
• STRONG COMMUNICATION SKILLS.

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:

None

Working Schedule:

AVAILABILITY TO OCCASIONALLY TRAVEL, INCLUDING OVERNIGHT STAYS

Additional Information:

Must pass a security check.

We are an equal opportunity employer and are committed to non-discrimination to employ and advance qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. We comply with VEVRAA and Section 503 of the Rehabilitation Act and provide reasonable accommodations to qualified individuals with disabilities.

For official job descriptions, visit www.kent.edu/hr.

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.