Special Assistant - Senior Enterprise Agreement Procurement Officer

NYS Office of Information Technology Services; New York (NY); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

65% benefits package

Downstate location pay: $4,000

Mid-Hudson location pay: $2,000

Job summary

NYS Office of Information Technology Services (ITS) seeks a Senior Enterprise Agreement Procurement Officer to lead IT procurement, contract negotiations, and vendor management across NYS agencies. The role requires navigating complex procurements, RFP/IFB development, and ensuring regulatory compliance.

Assignment may be Albany or NYC in a full-time capacity. Preferred candidates bring deep experience in indirect procurement, PMP certification, agile methods, and knowledge of e-procurement

Qualifications

• Minimum seven (7) years of progressive procurement experience, with five (5) years in procurement leadership.
• Two (2) years at management level; strong knowledge of procurement principles.

Responsibilities

• Lead and manage indirect IT procurement (SaaS, cloud, infra, professional services).
• Draft solicitations including RFPs/IFBs in collaboration with stakeholders.
• Manage bidding and sealed bidding processes for fairness and compliance.
• Negotiate terms to achieve favorable pricing, SLAs, and risk mitigation.
• Oversee vendor relationships, performance issues, and disputes resolution.
• Analyze procurement data to identify cost savings and process improvements.
• Develop procurement strategies to optimize value and efficiency.
• Prepare training materials and guide stakeholders on procurement policies.
• Ensure compliance with state procurement laws, regs, and diversity targets.

Job description

Duties Description

The New York State Office of Information Technology Services (ITS) provides operational support 24 hours a day, 7 days a week, 365 days of the year, supporting more than 4,900 applications for 53 New York State Agencies.

Description

Duties Description

The New York State Office of Information Technology Services (ITS) provides operational support 24 hours a day, 7 days a week, 365 days of the year, supporting more than 4,900 applications for 53 New York State Agencies.

Requirements

Reporting to the Chief Financial Officer, the Senior Enterprise Agreement Procurement Officer will lead and manage complex procurement activities, primarily focused on IT-related goods and services. The Senior EA Procurement Officer will be responsible for overseeing the full procurement lifecycle, from requirements definition and solicitation development to contract negotiation, vendor management, and ensuring compliance with all applicable state procurement regulations and policies. Duties include the following:

• Lead and manage the procurement of indirect goods and services, with a primary focus on IT procurement, including SaaS, cloud services (AWS, Azure, etc.), infrastructure, and professional services contracts.
• Define procurement requirements in collaboration with stakeholders and draft comprehensive solicitation documents, including requests for proposals (RFPs) and invitations for bids (IFBs).
• Manage the bidding and sealed bidding processes, ensuring fairness, transparency, and compliance with state procurement laws.
• Negotiate contract terms and conditions to achieve favorable pricing, service levels, and risk mitigation.
• Manage vendor relationships, address performance issues, and resolve disputes.
• Analyze procurement data to identify trends, opportunities for cost savings, and areas for process improvement.
• Develop and implement procurement strategies to optimize value and efficiency.
• Prepare training materials and provide guidance to stakeholders on procurement policies and procedures.
• Manage stakeholder requirements throughout the procurement process.
• Ensure compliance with all applicable state procurement laws, regulations, and policies, including diversity spend targets.
• Identify and implement process improvements to enhance efficiency and effectiveness.

Qualifications

Minimum Qualifications

Minimum of seven (7) years of progressive experience in a procurement function, with a focus on indirect procurement; with five (5) years of recent experience in procurement, sourcing, contracting, or purchasing.

Two (2) of which must have been at the management level, with a strong foundational knowledge of procurement principles.

Preferred Qualifications

Bachelor's degree in Supply Chain Management, Procurement and Contract Management, Business Administration, or a related field.

• PMP certification.
• Experience with the state budget process.
• Experience with agile methodologies.
• Experience with high-dollar/complex procurements.
• Knowledge of supply chain dynamics.
• Experience with e-procurement system management.
• Experience with process standardization and automation project leadership.

Additional Comments

ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

Fingerprinting and background check are required for employment with ITS.

This position will be located in either Albany, NY or New York City.

Salary Commensurate with experience

Benefits of Working for NYS

Generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off

• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Eight (8) days of paid sick leave annually
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits

• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more

Positions located in New York City, will receive an additional $4,000 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $2,000 adjustment location pay.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

This position may require critical services to be performed outside of normal work schedule.