Special Assistant (Executive Assistant)

Austin Community College; Cincinnati (OH); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

15 days paid time off

Health and dental benefits

Employer contributions to retirement plan

Professional development opportunities

Paid parental leave

Job summary

A community-focused organization in Cincinnati is seeking a Special Assistant to support the Vice President and Executive Director. This role involves sophisticated calendar management, handling confidential matters, and facilitating communication across teams. Candidates should have 2+ years of experience in a senior administrative role, demonstrate strong communication and organizational skills, and be proficient in Microsoft Office applications. The position offers a hybrid work model with competitive compensation and benefits.

Qualifications

• 2+ years of progressive office experience as a senior-level administrative professional or executive assistant.
• Demonstrated ability to write and prepare documents, reports, presentations and correspondence.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide calendar management for the VP and Executive Director.
• Complete various administrative tasks facilitating effective leadership.
• Serve as primary contact for all matters pertaining to the leaders.

Skills

Organizational skills

Communication

Time management

Adaptability

Professionalism

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Salesforce

Canva

Asana

Job description

You are viewing a preview of this job. Log in or register to view more details about this job.

Network Impact and Pathways Impact Fund (PIF)

About StriveTogether

StriveTogether is a national network of community partnerships that bring together neighbors, including youth and families, nonprofits, businesses, schools and more, to work toward a future where youth can thrive in their communities. Cradle to Career Network members change the way their communities work together by building connections, sharing resources and using data to put more young people on a path to economic mobility. Our work helps young people meet seven key life milestones so that they have the opportunities they need to reach their goals, and, ultimately, thrive.

StriveTogether team members are community supporters, difference makers and compassionate leaders. We are champions for every child and committed to personal and professional growth. We thrive by working entrepreneurially — embracing innovation, risk‑taking and adaptability — in service of our bold mission. We pursue new opportunities while remaining responsive to a diverse and evolving group of stakeholders, including our network members, national partners and funders. Our team is energized by a dynamic, fluid environment and is committed to courage, progress and results as we work to improve life outcomes for all youth.

About you

You are highly organized and enjoy owning and orchestrating administrative details for both teams and senior leaders. You are highly comfortable communicating with executives and senior leadership, both inside and outside the organization and understand the importance of confidentiality with sensitive information; you demonstrate professionalism, exemplary communication, and attention to detail. You are a self‑starter who can handle high‑pressure and changing situations with ease, tact and good judgment. You excel in adaptability, organization and time management and you feel comfortable managing multiple tasks at a time.

At StriveTogether, we’re dedicated to ensuring all children succeed. You’re driven by our mission and passionate about putting millions more young people on a path to economic mobility.

About the position

The Special Assistant, Network Impact and PIF provides high‑level executive and operational support to two leaders at StriveTogether: the Vice President of Network Impact and the Executive Director of the Pathways Impact Fund (PIF). You’ll be a trusted partner who keeps leaders organized, informed, and focused—managing complex calendars, handling confidential matters, coordinating projects, and ensuring seamless communication and alignment across teams.

This role reports to the Vice President, Network Impact,

Responsibilities and Duties

Executive support (80%)

• Provide sophisticated calendar management for the VP, Network Impact and Executive Director, Pathways Impact Fund including but not limited to managing inquiries and requests, troubleshooting conflicts, making judgement calls and recommendations to ensure smooth day‑to‑day and long‑term engagement and impact
• Complete a broad variety of administrative tasks that facilitate the VP’s and ED’s abilities to effectively lead their teams, including assisting with and project management of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VP and ED, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response.
• Work closely with the VP and ED to keep them well informed of upcoming commitments and responsibilities by following up appropriately. Act as a “barometer” and “gatekeeper”, having a sense for the issues taking place in the environment and keeping the executives updated and aligned with team and organizational needs.
• Meet and coordinate with the administrative team on a regular basis to maintain alignment, trouble shoot, and continue to improve and expand the impact of leadership at StriveTogether.

Team Support (15%)

• Lead the logistical planning and implementation of Network Impact and PIF in‑person/hosted meetings and/or events, in coordination with the Specialist, Event Operations, as applicable.
• Support Network Impact and PIF in special projects including data collection/organization.

Organizational Responsibilities (5%)

• Adhere to company policies and procedures.
• Participate in staff meetings, organizational trainings, cross‑functional teams and interview processes.
• Support coverage of the Front Desk when the Office Admin is out of office.
• Other duties as assigned.

Qualifications and skills

Required Qualifications

• 2+ years of progressive office experience as a senior‑level administrative professional or executive assistant including experiences managing high‑volume calendars, demonstrate discretion and tact with communication and sensitive information
• Demonstrated ability to write and prepare documents, reports, presentations and correspondence, in a concise, logical and grammatically appropriate format
• Demonstrates proficiency with Microsoft Outlook, Word, Excel and PowerPoint skills
• Results‑oriented; demonstrated experience successfully completing projects.
• Outstanding interpersonal skills with a demonstrated ability to build and maintain relationships
• Possess high‑level of professionalism when faced in dynamic and changing environments.
• Ability to work independently with limited guidance and exercise independent judgment
• Strong communicator, and experience with communicating and managing upward

Preferred Qualifications

• Experience in project management
• Familiarity with data research and the ability to assist with data‑related inquiries.
• Experience using Salesforce and Canva
• Experience using Asana and other project‑management tools

Location and Work Requirements

This role is hybrid (3 days in office) based out of StriveTogether’s downtown Cincinnati headquarters. Due to the nature of the role, candidates should be prepared to have flexibility in job schedule to meet the demands of the office setting, event management and supporting team activities.

This role will require up to 8% travel for non‑Cincinnati staff with slightly less for staff based out of headquarters. Candidates should have the ability to effectively use remote work technology, including Slack, Zoom and other technology.

Compensation and Benefits

This is an exempt role, and the salary is $60,000‑$66,000.

StriveTogether is committed to fair compensation practices. To ensure consistency, salaries are determined based on the readiness for the position, market competitiveness and fair pay structures across the team. As a matter of policy, StriveTogether makes a best and final offer and does not negotiate.

StriveTogether also provides competitive benefits and professional development opportunities including:

• 15 days paid time off with an additional four personal days, eleven holidays and a five‑day break at the end of the year. PTO increases to twenty days after five years and staff members can apply for sabbatical in their seventh year of employment.
• Competitive health and dental benefits with up to $2,500 contribution from the organization for HSA for HDHP participants.
• Automatic 3% employer contribution to retirement plan and up to another 1% based on a total of 5% employee contribution.
• Options for professional development internally and externally including webinars, conferences and trainings.
• Paid parental leave.
• 100% paid vision, short‑term and long‑term disability, basic life insurance and access to Employee Assistance Program.
• Cell phone, internet and $250 yearly home office stipend

Application and Interview Process

Applications will be reviewed on a rolling basis with a target start date in January 2025. The process below is reflective of the typical process but may adjust slightly based on need and timing.

• Phone screen
• Interview with administrative team
• Performance task (candidates are compensated for their time)
• Interview with VP & ED
• Reference checks

We encourage candidates to apply by Wednesday, November 12, 2025 for their application to be considered.

If you need assistance completing your application or require a reasonable accommodation to participate in the interview process due to a disability or another reason protected by law, we are committed to ensuring an inclusive process and are here to help. Please contact us at [e-mail].

StriveTogether seeks to bring in a talented and engaged workforce from a range of backgrounds. We recognize that you may not have an exact match with every qualification for this role, and that’s okay — we encourage you to apply. We value unique experiences and perspectives, and we welcome your application.

Equal Opportunity Employer

StriveTogether provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, physical or mental disability status, genetics, protected veteran status, sexual orientation, domestic partnership status, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.

StriveTogether participates in the E‑Verify program to confirm the employment eligibility of all newly hired employees. Learn more about your rights and responsibilities under E‑Verify at https://www.e-verify.gov