Operations & Administration Manager

Impact on Education; Louisville (CO); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

401(k) with 4% match

Health insurance

PTO & holidays

Hybrid work model

Job summary

Impact on Education, based in Louisville, CO, seeks an Operations & Administration Manager to serve as the organization’s administrative backbone. This hybrid role anchors day-to-day operations, improves processes, coordinates events, and supports the board and leadership team.

The position reports to the Director of Finance & Operations, is full-time, salaried, and requires 3 days in the Louisville office (Mon/Wed remote options) with limited evenings for events. Hiring range is $65,000–$70,000.

Qualifications

• 3+ years of experience in operations, project coordination, executive support, office management, or nonprofit administration.
• Experience improving office routines, introducing tools that save time, or coordinating detailed projects.
• High proficiency with Google Workspace, project management apps (Asana, ClickUp, Trello).
• Experience handling confidential organizational, donor, executive, and HR information with high integrity.
• Passion for public education, equity, and student access.

Responsibilities

• Oversee organizational operations and facilities management to ensure a smooth office environment.
• Provide leadership support to the Director of Finance & Operations, Executive Director, and Leadership Team, and manage board administration.
• Plan and execute programs, events, and cross-department projects with clear timelines and accountability.
• Drive employee experience and workplace culture through engagement, communications, and staff support.
• Coordinate HR & payroll support, vendor management, and smooth onboarding/offboarding processes.

Skills

Systems Mindset

Adaptable Problem Solver

Action Oriented

Forward Thinking

Resourceful & Initiative

Interpersonal Skills

Tools

Google Workspace

Asana

ClickUp

Trello

Job description

Impact on Education is the nonprofit foundation that supports students in Boulder Valley’s public schools. Since 1983, we've mobilized our community to invest in student success. When economic pressures affect students or schools, we remove financial barriers that keep kids from the opportunities they deserve. We fund and run programs that support learning, well-being, and future-readiness. Our resources are focused where they’re needed most so every kid can thrive.

Based in Louisville, Colorado, we are passionate and ambitious professionals who are committed to making a difference in students’ lives. You’ll be part of a fun, driven, and collaborative team environment. If you’re looking for a challenging and rewarding opportunity, we encourage you to apply to join our team.

THE ROLE

Impact on Education is at an exciting time of growth and expansion, and we are strengthening our operational foundation. The Operations & Administration Manager will serve as our administrative backbone—keeping day-to-day work running smoothly while finding clever ways to streamline how we operate.

This is a dynamic hybrid role, perfect for someone who likes to execute the details and always notices how something could be improved. On any given day, you might set up a clear online process to save the team time on data entry, coordinate event details across teams, coordinate cross-functional logistics for an upcoming event, or prepare a high-level presentation for a Board meeting. You will own established core operations while proactively looking out for new office needs and setting up clear systems that help our team stay organized and effective.

Reports To: Director of Finance and Operations

Position Type: Full-time, Salaried and Non-Exempt, Hybrid (3 days/week in Louisville, CO office; Mondays & Wednesdays required); very limited evenings required for special events.

Hiring Range: $65,000 – $70,000

Organizational Operations (35%)

• Facilities & Vendor Management: Maintain physical and digital office infrastructure, support vendor management, coordinate procurement, and ensure a functional, visitor-ready office environment.
• Systems Support: Serve as the first line of support for team members navigating organizational tools, software, and administrative procedures.
• Process & Tool Improvement: Help identify bottlenecks in our software tools and office routines, propose clear solutions, and introduce simpler, automated steps to save the team time.
• HR & Payroll Support: Process semi-monthly payroll and coordinate setup and departures for team members (equipment, account access, and orientation).

Strategic Leadership & Board Support (30%)

• Leadership Support: Provide proactive administrative support to the Director of Finance & Operations, Executive Director, and Leadership Team, helping clear administrative tasks so leadership can focus on top priorities.
• Board & Committee Administration: Coordinate board meeting logistics, compile board packets, format presentations, and maintain official governance records.
• Action Item Tracking: Monitor post-meeting action items and follow-ups across board committees and the leadership team to ensure commitments stay on track.

Projects, Programs & Events (25%)

• Hands-On Program Execution: Provide logistical and operational support for organizational programs and seasonal initiatives – helping manage resource coordination, some communications, and day-of delivery.
• Project Coordination & Follow-Through: Help build timelines, track action items, and keep team members updated so multi-team projects stay on schedule.
• Cross-Departmental Admin Support: Offer flexible, hands-on administrative assistance across teams.
• Event Logistics: Organize and execute details for certain internal and external events, including vendor setup, catering, guest registration, materials and on-site support.

Employee Experience & Workplace Culture (10%)

• Team Engagement & Communication: Organize staff meetings, internal announcements, and team-building activities to foster a collaborative, supportive culture.
• Resource Readiness: Ensure staff members have the tools, information, and support they need to do their jobs well.

ABOUT YOU & KEY SKILLS

• Systems Mindset & Detail Focus: You thrive on creating order out of complexity. You notice small details others miss, but always evaluate how individual tasks connect to broader organizational goals.
• Adaptable Problem Solver: You enjoy predictable daily tasks, but can easily pivot to handle unexpected challenges as our organization grows.
• Action-Oriented & Responsive: You bring a get-it-done energy and enjoy working in a brisk environment, knowing how to keep momentum going without sacrificing quality.
• Forward Thinking: You are always aware of what’s happening across the organization and can remove roadblocks for executive leadership and team members before they cause delay.
• Resourceful & Self-Directed: You use good judgment when instructions aren't completely defined, knowing when to take initiative and when to ask questions.
• Strong Interpersonal & Communication Skills: You build trust easily across teams, vendors, board members, and community partners with clarity, warmth, and discretion.

QUALIFICATIONS

• 3+ years of experience in operations, project coordination, executive support, office management, or nonprofit administration
• Experience improving office routines, introducing tools that save time, or coordinating detailed projects
• High proficiency with Google Workspace, project management applications (e.g. Asana, ClickUp, Trello), and documentation collaboration tools
• Experience handling confidential organizational, donor, executive, and HR information with high integrity
• Passion for public education, equity, and student access

WHAT WE OFFER

• Retirement: 401(k) with 4% match
• Health Benefits: comprehensive health insurance, plus optional dental, vision, life, and supplemental coverage
• Time Off: starting at 16 days of PTO, 11 paid holidays, reduced summer working schedule, and paid volunteer time off
• Flexibility: hybrid position (3 days in-office / 2 days remote)

This position requires prolonged periods of sitting or standing at a desk and working on a computer.This person must be able to lift up to 25 pounds at a time with or without accommodation.

OUR COMMITMENT TO DIVERSITY, EQUITY & INCLUSION

Impact on Education is committed to equalizing opportunity in education. We acknowledge that distributing resources equally does not address underlying inequalities, which is why we prioritize support for students, schools, and communities facing the largest obstacles to success.

Supporting an equitable education system requires a team with diverse perspectives, identities, and lived experiences. We strive to create an inclusive environment where every staff member feels valued, supported, and empowered to contribute to our mission.

Learn more on our website about our Diversity, Equity & Inclusion values.

Note: Responsibilities may evolve as the organization grows. This description highlights key duties but is not an exhaustive list of all daily tasks.