Special Activities Coordinator - Part Time

City of San Antonio; San Antonio (TX); On-site; USD 25,000 - 30,000; Part time

Job summary

The City of San Antonio is seeking a part-time role focused on planning and coordinating events at City facilities, with a focus on senior centers. You will maintain files, engage with local groups, and help create calendars and coordinate offerings.

Preferred candidates are bilingual in English and Spanish and have experience in event planning, public relations, and training programs. Will work primarily on-site within City facilities and collaborate with the Department of Human Services.

Qualifications

• Bachelor's degree required from an accredited college or university.
• Preferred bilingual in English and Spanish.

Responsibilities

• Identifies and maintains files on organizations with potential for utilization of City facilities.
• Establishes and maintains contact with representatives of local civic groups to generate interest in City facilities.
• Creates monthly activity calendars and coordinates activities for the Department of Human Services senior centers.
• May lead in managing special events for the division.
• May prepare and give presentations illustrating the desirability of City facilities for large events.
• Maintains administrative procedures and files for records of scheduled activities.
• Develops programs for utilization of City facilities for varied revenue-producing activities.
• Represents the City in supervision of special activities.
• Collaborates with Public Relations to develop media contact, draft and distribute news releases, and prepare reports.

Skills

Event planning

Public relations

Media outreach

Training programs

Supervision

Computer skills

Communication

Interpersonal skills

Education

Bachelor's Degree

Job description

Under general direction, is responsible for planning major and general activities that involve identifying and attracting the interest and commitment of local and out-of-town groups to use City facilities. May exercise functional supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

Will be assigned to One (1) of the Twelve (12) City of San Antonio Comprehensive Senior Center locations.

Work Hours

Shifts will vary within operating hours: 7:00 a.m. - 7:00 p.m.; Monday - Friday, 15 hours per week.

• Identifies and maintains files on organizations with potential for utilization of City facilities.
• Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.
• Will create monthly activity calendars and coordinate activities for the Department of Human Services senior centers.
• May take a leading role in managing special events for the division.
• May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.
• Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.
• Develops programs for utilization of City facilities for varied revenue producing activities in space available.
• Represents the City in supervision of special activities.
• Works with Public Relations Manager to develop media contact, draft and distribute news releases, and prepare reports after each event.
• Performs related duties and fulfills responsibilities as required.

• Bachelor's Degree from an accredited college or university.

Preferred Qualifications

• Bilingual in English and Spanish.
• Experience planning, organizing, and coordinating programs, events, and recreational activities, as well as working with senior community members.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Knowledge of basic management skills in organizing various events.
• Knowledge of basic principles, practices, and techniques of public relations.
• Knowledge of all types of media utilization for publicizing events.
• Knowledge of techniques and methods used in developing employee- training programs if assigned to the Aviation Department.
• Knowledge of supervision principles, practices, and techniques if assigned to the Aviation Department.
• Skill in utilizing a personal computer and associated software programs.
• Ability to plan, coordinate and implement various types of events and activities.
• Ability to project needs of events in order to secure all the appropriate staff.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment.