Contract Coordinator (Contracts & Compliance)

City of San Antonio; San Antonio (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

City of San Antonio is seeking a contract compliance professional under general direction to coordinate contract initiation, monitoring, and compliance in accordance with city policies. The position is office-based and may supervise assigned staff. The role reports to the City Tower area at 100 W.

Houston Street, with hours 7:45 a.m. to 4:30 p.m., Monday–Friday. Responsibilities include preparing detailed reports and presentations on contracting projects, conducting special reviews, and guiding

Qualifications

• Bachelor's Degree from an accredited college or university.
• Three (3) years increasingly responsible experience in contract management, preparation or compliance.

Responsibilities

• Implements practices and procedures for contract initiation, monitoring, or compliance.
• Performs initiation, monitoring, or compliance activities for City contracts.
• Prepares detailed written reports and presentations regarding contracting projects.
• Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFPs).
• Provides technical assistance and direction regarding contract compliance.
• Provides staff support as required for special projects.
• Performs related duties and responsibilities as required.
• Provides direction to staff regarding improvements to contracting procedures.
• Supervises staff and gives direction regarding contract compliance issues and related matters.
• Oversees all negotiations, terminations, and renegotiations of contracts.
• Approves or rejects requests for deviations from contract specifications and delivery schedules.
• Develops contract compliance work plans and objectives.
• Conducts presentations regarding contracting projects.

Skills

Contract management

Report writing

Staff supervision

Policy compliance

Presentation skills

Interpersonal communication

Education

Bachelor's Degree

Job description

Under general direction, is responsible for coordinating and conducting contract initiation, monitoring or compliance activities, in accordance with the City's contracting policies and procedures. Working conditions are primarily in an office environment. May exercise supervision over assigned staff.

The San Antonio Metro Health District (SAMHD) provides public health services to clients, which may include risk for exposure to and possible transmission of vaccine-preventable diseases. Employees in high-risk positions will be required to obtain relevant immunizations, per SAMHD Policy DM13.2. Review and consideration will be given to requests for exemption from this policy.

The San Antonio Metro Health District (SAMHD) is committed to advancing health equity throughout the community and to creating a work environment in which all staff feel valued, respected, and accepted. Per SAMHD Policy DM15.1, all employees are expected to apply a health equity lens to programs, services, and decision making that directly impact the communities we serve.

Work Location

City Tower, 100 W. Houston Street (78205)

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday

• Implements the practices and procedures established for contract initiation, monitoring, or compliance.


• Performs initiation, monitoring, or compliance activities for City contracts.


• Prepares detailed written reports and presentations regarding contracting projects.


• Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFP's).


• Provides technical assistance and direction regarding contract compliance.


• Provides staff support as required for special projects.


• Performs related duties and responsibilities as required.


• Provides direction to staff regarding improvements to contracting procedures.


• Supervises staff and gives direction regarding contract compliance issues and related matters.


• Oversees all negotiations, terminations, and renegotiations of contracts.


• Approves or rejects requests for deviations from contract specifications and delivery schedules.


• Develops contract compliance work plans and objectives.


• Conducts presentations regarding contracting projects.

• Bachelor's Degree from an accredited college or university.


• Three (3) years increasingly responsible experience in contract management, preparation or compliance.

Preferred Qualifications

• Contracts experience preferred.


• Experience with City's Request for Council Action process preferred.


• Valid Class \"C\" Texas Driver's License.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.


• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.


• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.


• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.


• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.


• Ability to operate a computer keyboard and other basic office equipment.


• Skill in utilizing a personal computer and associated software programs.


• Ability to understand contract management data, documents, and reports.


• Ability to understand and interpret financial and cost accounting data.


• Ability to work independently and perform contract services projects from inception to completion.


• Ability to communicate effectively.


• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract providers, and the general public.


• Ability to maintain confidentiality of information.


• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.