Special Activities Coordinator - Part Time

City-of-SAN-Antoni; San Antonio (TX); Vor Ort; USD 21.000 - 30.000; Teilzeit

Zusammenfassung

City of San Antonio seeks a part-time program coordinator to attract groups to City facilities and manage senior center activities. The role involves coordinating events, building relationships with local organizations, and promoting venues through media relations.

Responsibilities include creating calendars, leading special events, and developing revenue-generating programs, with a focus on seniors and community engagement.

Qualifikationen

• Bachelor's degree from an accredited college or university.
• Bilingual in English and Spanish preferred.
• Experience planning, organizing, and coordinating programs, events, and recreational activities, including work with senior community members.
• Knowledge of public relations and media utilization for events.

Aufgaben

• Identify and maintain files on organizations with potential for utilizing City facilities.
• Establish contact with representatives of local civic groups to generate interest in events.
• Create monthly activity calendars and coordinate activities for the Department of Human Services senior centers.
• Lead or support management of special events for the division.
• Prepare and present information to groups to promote City facilities for large events.
• Maintain administrative procedures and records for scheduled activities.
• Develop programs for facility utilization to generate revenue.
• Represent the City in supervising special activities.
• Collaborate with Public Relations Manager to develop media contacts, draft and distribute news releases, and prepare post-event reports.
• Perform related duties as required.

Kenntnisse

Event planning

Public relations

Media outreach

Communication skills

PC software

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Jobbeschreibung

Under general direction, is responsible for planning major and general activities that involve identifying and attracting the interest and commitment of local and out-of-town groups to use City facilities. May exercise functional supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

Will be assigned to One (1) of the Twelve (12) City of San Antonio Comprehensive Senior Center locations.

Work Hours

Shifts will vary within operating hours: 7:00 a.m. - 7:00 p.m.; Monday - Friday, 15 hours per week.

• Identifies and maintains files on organizations with potential for utilization of City facilities.
• Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.
• Will create monthly activity calendars and coordinate activities for the Department of Human Services senior centers.
• May take a leading role in managing special events for the division.
• May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.
• Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.
• Develops programs for utilization of City facilities for varied revenue producing activities in space available.
• Represents the City in supervision of special activities.
• Works with Public Relations Manager to develop media contact, draft and distribute news releases, and prepare reports after each event.
• Performs related duties and fulfills responsibilities as required.

• Bachelor's Degree from an accredited college or university.

Preferred Qualifications

• Bilingual in English and Spanish.
• Experience planning, organizing, and coordinating programs, events, and recreational activities, as well as working with senior community members.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Knowledge of basic management skills in organizing various events.
• Knowledge of basic principles, practices, and techniques of public relations.
• Knowledge of all types of media utilization for publicizing events.
• Knowledge of techniques and methods used in developing employee- training programs if assigned to the Aviation Department.
• Knowledge of supervision principles, practices, and techniques if assigned to the Aviation Department.
• Skill in utilizing a personal computer and associated software programs.
• Ability to plan, coordinate and implement various types of events and activities.
• Ability to project needs of events in order to secure all the appropriate staff.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment.