Spare Parts Administrative Assistant

Liebherr USA; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Major medical

Dental insurance

Vision insurance

401K plan with company match

Paid vacation

Personal days

Job summary

Liebherr USA Co. in Houston, TX seeks an Administrative Support professional to handle information requests, schedule meetings, answer the main phone, and assist with invoicing and document control.

The successful candidate will maintain records, process supplier and customer invoices, support month-end closing, and help track orders while delivering reliable, confidential service within a global engineering group.

Qualifications

• High school diploma or GED required.

Responsibilities

• Answer inquiries and obtain information for customers and visitors.
• File correspondence, invoices, and other records; locate material on request.
• Handle MCC invoicing and customer credits and interdepartmental invoices.
• Keep records of customer interactions and transactions with details of inquiries and actions taken.
• Prepare and deliver incoming invoices for Managers approval.
• Ensure and execute end of month closing.
• Track open Sales/Purchase orders daily via reporting and distribute to SPAs.
• Handle integration errors and communicate with Accounting when needed.

Skills

Administrative support

Communication

Customer service

Record keeping

Invoicing

Education

High school diploma or GED

Job description

Provide administrative support by handling information requests and performing functions such as preparing correspondence, receiving visitors, and scheduling meetings, answering the main phone.

• This position is not eligible for sponsorship. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

Responsibilites

• Answer inquiries and obtain information for customers, visitors, and other interested parties. Provide information regarding activities conducted at the establishment, location of departments, offices, and employees within organization.
• File correspondence, invoices, and other records. Locate and remove material from file when requested.
• Handling MCC invoicing and customer credits as well as any interdepartmental invoice requests.
• Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments as well as actions taken.
• Prepare and deliver incoming invoices for Managers approval
• Ensure and execute end of the month closing.
• Track open Sales/Purchase orders daily via reporting and distribute to SPA’s.
• Handle integration errors and communicate with Accounting when needed.

Competencies

• Education and Experience: High school graduate or GED.

Our offer

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

The Company

In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators. It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for 12 product segments that are positioned across the United States.

Location

Liebherr USA Co.
7075 Bennington Street
77028 Houston, TX
United States (US)