Space Systems Office Administrator – Tucson

Rocketlab; Tucson (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

Rocket Lab in Tucson, AZ, is seeking an Office Administrator to keep the Optical Systems site organized and efficient. You will support day-to-day operations, purchasing, travel, facilities, and employee engagement while collaborating with the Executive Assistant & Office Manager across departments.

The role emphasizes strong organization, proactive problem solving, and professional communication. Candidates should have a high school diploma and 2+ years in admin roles, with advanced Microsoft

Qualifications

• High school diploma or GED.
• 2+ years of administrative or office support experience.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Provide administrative and operational support for the Tucson office while partnering with the Executive Assistant & Office Manager and collaborating across multiple departments to ensure the office operates efficiently.
• Assist with coordinating day-to-day office operations, including conference room scheduling, meetings, interviews, office logistics, and administrative support for leadership and employees.
• Assist with creating, editing, and maintaining professional business documents, presentations, reports, meeting materials, and confidential records using Microsoft Office Suite and Adobe Acrobat.
• Manage office purchasing, inventory, supplies, vendor orders, shipping and receiving, mail distribution, and office budget tracking to ensure the workplace remains organized, stocked, and operational.
• Assist with coordination of facilities-related activities, including office equipment repairs, vendor services, workspace readiness, office moves, and partnership with Facilities and IT to support daily operations.
• Coordinate catering and provide administrative support for company meetings, employee engagement activities, recognition events, and office celebrations.
• Assist with domestic and international travel coordination, prepare and reconcile expense reports, and support office purchasing and budget administration using company business systems.
• Build strong working relationships across the organization by providing exceptional customer service and supporting cross-functional projects and operational initiatives.
• Proactively identify opportunities to improve office organization, administrative processes, and operational efficiency while maintaining a professional and welcoming workplace.
• Obtain and maintain a company purchasing card.
• Use personal cell phone for occasional vendor and catering communications.
• Occasional travel or off-site support may be required.

Skills

High school diploma or GED

2+ years in admin/office support

Advanced proficiency with MS Office &

Education

Associate or bachelor’s degree in business administration / related field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Rocket Lab in Tucson, AZ, is seeking an Office Administrator to keep the Optical Systems site organized and efficient. You will support day-to-day operations, purchasing, travel, facilities, and employee engagement while collaborating with the Executive Assistant & Office Manager across departments.

The role emphasizes strong organization, proactive problem solving, and professional communication. Candidates should have a high school diploma and 2+ years in admin roles, with advanced Microsoft