Space Systems Office Administrator & Operations Lead

Rocket Lab USA; Tucson (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

Rocket Lab, a leader in space systems, seeks an Office Administrator onsite at the Tucson Optical Systems location. You will support day-to-day office operations, purchasing, travel coordination, expense reporting, facilities, and events, partnering with the Executive Assistant & Office Manager and collaborating across departments to create a professional, welcoming workplace.

The role requires a high school diploma or GED, 2+ years in administrative roles, and advanced Microsoft Office and

Qualifications

• High school diploma or GED.
• 2+ years of experience in an administrative, office management, or related support role.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.

Responsibilities

• Provide administrative and operational support for the Tucson office while partnering with the Executive Assistant & Office Manager and collaborating across multiple departments to ensure the office operates efficiently.
• Assist with coordinating day-to-day office operations, including conference room scheduling, meetings, interviews, office logistics, and administrative support for leadership and employees.
• Assist with Creating, editing, and maintaining professional business documents, presentations, reports, meeting materials, and confidential records using Microsoft Office Suite and Adobe Acrobat.
• Manage office purchasing, inventory, supplies, vendor orders, shipping and receiving, mail distribution, and office budget tracking to ensure the workplace remains organized, stocked, and operational.
• Assist with coordination of facilities-related activities, including office equipment repairs, vendor services, workspace readiness, office moves, and partnership with Facilities and IT to support daily operations.
• Coordinate catering and provide administrative support for company meetings, employee engagement activities, recognition events, and office celebrations.
• Assist with domestic and international travel coordination, prepare and reconcile expense reports, and support office purchasing and budget administration using company business systems.
• Build strong working relationships across the organization by providing exceptional customer service and supporting cross-functional projects and operational initiatives.
• Proactively identify opportunities to improve office organization, administrative processes, and operational efficiency while maintaining a professional and welcoming workplace.
• Obtain and maintain a company purchasing card.
• Use personal cell phone for occasional vendor and catering communications.
• Occasional travel or off-site support may be required.

Skills

Office administration

Administrative support

Education

High school diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Job description

Rocket Lab, a leader in space systems, seeks an Office Administrator onsite at the Tucson Optical Systems location. You will support day-to-day office operations, purchasing, travel coordination, expense reporting, facilities, and events, partnering with the Executive Assistant & Office Manager and collaborating across departments to create a professional, welcoming workplace.

The role requires a high school diploma or GED, 2+ years in administrative roles, and advanced Microsoft Office and