Space Programs Subcontract Specialist

Menlo Ventures; Laguna Beach (CA); On-site; USD 55,000 - 95,000; Full time

Benefits offered by this job

Health, Dental, Vision

401K

PTO and paid holidays

Parental Leave

Job summary

True Anomaly is seeking a Subcontract Administrator to manage subcontracts, NDAs, and change orders. You will coordinate with Legal, Finance, and Program teams to ensure timely processing of payments and contract changes, while maintaining audit‑ready records.

Responsibilities include tracking milestones, developing templates, and supporting KPI reporting. This role supports aerospace program execution in a fast-paced startup environment.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
• 2–4 years of experience in contract administration, procurement, or supply chain in aerospace/defense/tech.
• Familiarity with contract structures, SOW development, and subcontract lifecycle management.
• Basic understanding of regulatory requirements including FAR, DFARS, ITAR, and export control compliance.
• Strong organizational skills and attention to detail with ability to manage multiple contracts and deadlines.
• Proficiency in contract management or ERP systems; experience with document management tools a plus.
• Clear and effective communicator with a collaborative approach across teams.
• Eager to learn, self‑motivated, and comfortable in a fast‑paced startup environment.

Responsibilities

• Administer subcontracts, SOWs, NDAs, and change orders throughout the contract lifecycle, ensuring documentation is accurate, complete, and audit-ready.
• Support development and maintenance of standard contract templates, filing systems, and administrative processes.
• Track contract milestones, deliverables, and expiration dates, and proactively flag issues to the Subcontract Manager.
• Coordinate with Legal, Finance, and Program teams to process change orders, invoices, and contract modifications in a timely manner.
• Ensure subcontractor payments are processed accurately and on schedule in accordance with contract terms.
• Monitor subcontractor compliance with contract requirements including regulatory, export control, and security obligations.
• Maintain organized records and support audit readiness across all subcontract documentation.
• Assist in tracking subcontract budgets, commitments, and spend against financial plans.
• Support subcontractor performance tracking by collecting data, maintaining KPI dashboards, and preparing reports for internal stakeholders.
• Coordinate with Program Management and Engineering to ensure subcontract activities are reflected in program schedules and milestone tracking.
• Assist in the preparation and issuance of RFPs, RFQs, and other solicitation documents as needed.

Skills

Communication

Organizational skills

Collaborative teamwork

Education

Bachelor's degree in Business Administration

Tools

ERP systems

Job description

True Anomaly is seeking a Subcontract Administrator to manage subcontracts, NDAs, and change orders. You will coordinate with Legal, Finance, and Program teams to ensure timely processing of payments and contract changes, while maintaining audit‑ready records.

Responsibilities include tracking milestones, developing templates, and supporting KPI reporting. This role supports aerospace program execution in a fast-paced startup environment.