Space Planner

Jobtailor; Springfield (VA); Hybrid; USD 90,000 - 150,000; Full time

Job summary

Jobtailor in Virginia seeks a lead space planning specialist to guide stakeholders through the full space planning lifecycle—from programming and test fits to final layouts and post-occupancy evaluation.

Responsibilities include drafting space plans for up to 180 offices, applying federal benchmarks, producing PORs and test fits, and delivering analytics and regular reports.

Qualifications

• Eight+ years of progressively responsible space planning experience.
• Active NCIDQ certification is required.
• Experience developing PORs, test fits, block-and-stack plans, and space utilization analytics.
• Knowledge of federal space utilization benchmarks, GSA design standards, and OMB/FMR guidance.
• Proficiency with AutoCAD and space planning software.
• Familiarity with IWMS/CAFM platforms like TRIRIGA or ServiceNow.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Lead space planning lifecycle from programming to post-occupancy evaluation.
• Draft and maintain comprehensive space plans for up to 180 offices.
• Identify space requirements based on functional needs and occupancy.
• Recommend layouts and allocations to support mission requirements.
• Develop test fits, block-and-stack plans, and PORs.
• Apply GSA, OMB/FMR benchmarks to planning deliverables.
• Track space utilization and identify optimization opportunities.
• Conduct on-site facility assessments and document space conditions.
• Prepare planning packages and executive briefings for senior leadership.

Skills

Space Planning

Test Fits

Block-and-Stack Plans

PORs

Space Utilization Analytics

Interior Design

Workplace Strategy

Data Analysis

Measurement Collection

AutoCAD

TRIRIGA

ServiceNow

Microsoft Office

Communication

Stakeholder Engagement

GSA Design Standards

Education

NCIDQ Certification

Tools

AutoCAD Proficiency

IBM TRIRIGA

ServiceNow

Microsoft Office Suite

Job description

• Serve as the lead space planning specialist for FPS, guiding stakeholders through the complete space planning lifecycle from programming and test fits through layout finalization and post-occupancy evaluation


• Draft and maintain comprehensive space plans for up to 180 offices, ensuring alignment with FPS's operational needs and federal space utilization policies


• Identify space requirements including functional needs, departmental workflows, and number of occupants per space


• Recommend office layouts, configurations, and space allocations based on current and future mission requirements to aid governmental decision-making


• Develop test fits, block-and-stack plans, and Programs of Requirements (PORs) supporting build-out, reconfiguration, and relocation projects


• Apply federal space utilization benchmarks, GSA design standards, and OMB / FMR space allocation guidance to all planning deliverables


• Track and assess space utilization across the portfolio; recommend opportunities for consolidation, optimization, and cost reduction


• Utilize space planning analytics to evaluate office utilization, efficiency, and recommend allocation adjustments


• Conduct on-site visits to assess facility conditions, space usage, and deficiencies for relocations and build-out projects to aid governmental decision-making


• Collect detailed measurements and document space conditions to support accurate space planning findings, relocation scenarios, PORs, and SF-81 Requests for Space


• Draft structured space plans for the approximately 60 offices impacted by federal building dispositions or operational needs, including relocation scenarios and risk mitigation strategies


• Support furniture design, finish selection, and layout coordination for build-out and reconfiguration projects


• Perform on-site intake and staffing of seating, space, and release requests in the system of record (currently ServiceNow; transition to Tririga® or successor system as directed)


• Contribute to recurring deliverables including the Build-Out/Reconfiguration Progress Tracker (Monthly), Quarterly Space Utilization Analytics Report, and Annual Integrated Project Plan (IPP)


• Draft Standard Operating Procedures (SOPs) for recurring space planning processes


• Provide weekly status updates and final summary reports on assigned activities, findings, and recommendations


• Comply with all DHS/FPS rules, regulations, safety, and security policies; complete required DHS IT Security Awareness Training and sign DHS Rules of Behavior


• Performs other related duties as assigned

Requirements

• Minimum of eight (8) years of progressively responsible experience in commercial or federal space planning, programming, interior design, or workplace strategy — required


• Active National Council for Interior Design Qualification (NCIDQ) certification — explicitly required; candidates without an active NCIDQ will not meet the minimum threshold


• Demonstrated experience developing Programs of Requirements (PORs), test fits, block-and-stack plans, and space utilization analytics


• Working knowledge of federal space utilization benchmarks, GSA design and construction standards, and OMB / FMR space allocation guidance


• Proficiency with AutoCAD and space planning software


• Familiarity with IBM TRIRIGA®, ServiceNow, or comparable IWMS/CAFM platforms


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


• Strong analytical skills, including the ability to quantify utilization metrics and recommend optimization scenarios


• Clear written and verbal communication skills in English for advising senior government leadership, preparing planning deliverables, and interfacing with GSA and DHS stakeholders


• Ability to prioritize competing deadlines and manage planning workload in a hybrid federal environment


• Consistent attention to detail with the ability to identify and resolve discrepancies in space planning data


• Demonstrated proficiency in oral and written communication, evidenced by experience preparing and delivering planning packages, drawings, and briefings to executive-level audiences


• Strong communication and stakeholder engagement skills at the senior executive level


• Ability to organize necessary resources, including people, tools, and time to meet tight deadlines and achieve desired results


• Ability to prioritize and handle multiple projects while meeting deadlines

Core Competencies

Demonstrates expertise in federal space planning, including the development of Programs of Requirements (PORs), test fits, and space utilization analytics. Proficient in utilizing AutoCAD and space planning software to create comprehensive space plans that align with federal standards and operational needs.

Highest-signal resume keywords

• National Council For Interior Design Qualification (NCIDQ)


• Federal Space Utilization Benchmarks


• AutoCAD Proficiency


• Space Planning Analytics


• GSA Design Standards

ATS Optimization Keywords

Hard Skills

• Space Planning


• Test Fits


• Block-And-Stack Plans


• Programs Of Requirements (PORs)


• Space Utilization Analytics


• Interior Design


• Workplace Strategy


• Data Analysis


• Measurement Collection


• Risk Mitigation Strategies

Soft Skills

• Analytical Skills


• Clear Communication


• Stakeholder Engagement


• Attention To Detail


• Time Management

Certifications & Qualifications

• National Council For Interior Design Qualification (NCIDQ)

Industry Keywords

• Federal Space Planning


• GSA Design Standards


• OMB / FMR Space Allocation Guidance


• DHS/FPS Regulations


• Space Utilization Policies

Tools & Technologies

• AutoCAD


• IBM TRIRIGA®


• ServiceNow


• Microsoft Office Suite