Space & Facilities Planning (School of Medicine), Federal Work Study (Student Wage)

University of Virginia Physicians Group; United States; On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Paid internship

Job summary

The University of Virginia Physicians Group invites applications for an internship with the School of Medicine's Space and Facilities Planning team. The role focuses on collecting and verifying space utilization data across SOM facilities, with 10 hours per week at $20.00 hourly.

You'll walk through spaces, engage with departmental staff, and compile reports to support space planning and forecasting in an academic medical environment.

Qualifications

• Currently enrolled UVA student.
• No prior experience required.
• Strong communication and attention to detail.

Responsibilities

• Conduct space walkthroughs to document room usage and types.
• Engage with departmental admins to confirm space use.
• Compile data into reports and reconcile with records.
• Attend weekly check-ins and maintain documentation.

Skills

Willingness to learn

Oral & written communication

Attention to detail

Follow instructions

Walk or stand

Independent work

Organizational skills

MS Word, Excel, Teams

Education

Current UVA student

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

The School of Medicine (SOM) Space and Facilities Planning team, within the Dean's Office, is recruiting an intern to assist with the collection, verification, and entry of space utilization data across SOM-managed facilities. Space utilization data is critical for planning space use — both for existing needs and for recruitment and space forecasting. This role offers an excellent opportunity for those interested in facilities management, space planning, architecture, or operations to gain an understanding of institutional facilities, space types and metrics, and the work involved in space planning. The intern will work directly with SOM Space and Facilities Planning and departmental administrators, gaining hands-on experience in a dynamic academic environment.

Key Responsibilities

• Facility Walkthroughs: Conduct systematic walkthroughs of SOM administrative and research spaces to document current room usage and occupants. This includes identifying and verifying room numbers, functional space types (e.g., wet lab, dry lab, office, classroom), and room assignments.
• Engagement with Departments: Professionally engage with departmental administrators to confirm the operational use of spaces and gather contextual details not visible through observation alone. This includes clarifying shared or multi-functional spaces and ensuring updates align with departmental reporting.
• Data Entry and Reporting: Compile findings accurately and consistently into organized reports, highlighting inconsistencies or changes that require follow-up. This may involve reconciling current records against SOM's space database (FM Interact), spreadsheets, or other historical records to identify discrepancies.
• Collaboration and Documentation: Participate in weekly or biweekly check-ins with SOM Space and Facilities Planning to discuss progress, challenges, and areas for improvement. Maintain detailed notes and photographs (when appropriate) to support the data documentation process.

Qualifications

• Willingness to learn
• Excellent oral and written communication skills
• Strong attention to detail
• Ability to follow instructions and ask for guidance or clarification when needed
• Ability to walk or stand for extended periods
• Initiative and ability to work independently
• Organizational skills
• Familiarity with Microsoft Word, Excel, and Teams

Minimum Requirements

• Education: Current UVA student
• Experience: None
• Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is a paid position that is available to students who have received and accepted federal work study.

Position Location: McKim Hall, Charlottesville, VA

Students will be expected to work approximately 10 hours per week.

This position begins as soon as it is filled and ends May 8, 2027; however, continued employment beyond this date is a possibility.

This position will remain open for applications for up to 30 days from the posting date. However, please note that the position may be filled before the 30-day period ends if a suitable candidate is selected.

Hourly Rate: $20.00

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

In 1819, Thomas Jefferson founded the University of Virginia and inaugurated a bold experiment. Two centuries later, Jefferson’s vision thrives. Across Grounds - and throughout the world - UVA students, faculty, staff and alumni challenge convention, break barriers and pursue the greater good. The University of Virginia is made up of eleven schools and affiliated foundations in Charlottesville plus the College at Wise in Southwest Virginia. The University of Virginia Health System is a renowned academic medical center committed to providing outstanding patient care, educating tomorrow's health care leaders and discovering new and better ways to treat diseases. The University's Medical Center, School of Medicine and Physicians Group are recognized for their excellence in patient care, education and research. At UVA, we offer a rich collection benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers a comprehensive list of benefits and services to help staff and faculty meet their personal and family needs.