Space and Facility Information Manager

Kennesaw State University; Kennesaw (GA); On-site; USD 59,460 - 72,600; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

13 paid holidays

Vacation

Generous retirement plans

Tuition waiver

Wellness options

Job summary

Kennesaw State University is seeking a Space and Facility Information Manager to manage and oversee the university's facility and space records. The role requires maintaining comprehensive archives, ensuring data integrity, and standardizing practices across campus.

The ideal candidate holds a Bachelor’s degree in a related field and has at least two years of relevant experience. Responsibilities include managing the space management system and conducting site visits for data verification.

Salary range is $59,460 to $72,600 with comprehensive benefits, including health insurance, generous retirement plans, and a tuition waiver.

Qualifications

• Bachelor's degree from an accredited institution in a related field.
• Two years of experience in facilities or space management.
• Current, valid driver's license.

Responsibilities

• Maintain and update space management system data tables.
• Conduct site visits for data collection and verification.
• Manage digital archives for campus partners.

Skills

Interpersonal skills

Problem solving

Time management

Organization

AutoCAD proficiency

Education

Bachelor's degree in architecture, interior design, or related field

Tools

AutoCAD

Microsoft Office suite

Graphic software (Adobe Creative Suite, Bluebeam)

Job description

Job Title: Space and Facility Information Manager

Location: Kennesaw, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 300296

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Maintains comprehensive oversight of the university's facility and space records by managing both physical and digital archives, ensuring the accuracy and integrity of the enterprise space database, and coordinating data flows across all linked systems. Oversees the collection, verification, organization, and long-term stewardship of space information, ensuring records remain current, compliant, and accessible to campus stakeholders. Leads efforts to standardize data practices, resolve discrepancies, and support reporting needs for planning, compliance, budgeting, and strategic decision-making.

Responsibilities

1. Maintains and updates Banner or similar space management system space and building data tables
2. Maintains CAD floor plans, enters and updates space data in the university space database, requiring frequent site visits and field verification of conditions, and data collection from construction project management following project completion
3. Updates include architectural layouts, room polylines, calculated square footage, Facilities Inventory and Classification Manual (FICM) use code, occupant, and departmental allocation
4. Facilitates the process for employee location updates in the university space database
5. Responsible for updating classroom names, capacities, and active status in Banner or similar space management system
6. Maintains this information in partnership with the Registrar, Event and Venue Management, and space strategy team
7. Reports on space data to the University System Office per established schedule in the Facility Inventory Data Collection, and annually in the square footage report by providing data on planned increases in square footage and Resident Instruction square footage
8. Collects as-built drawings from construction project team following project completion and stores files in the university digital drawing archive
9. Manages access to digital archive for campus partners
10. Maintains the university's physical and digital drawing archives for reference by campus partners, including door access, University Information Technology Services, Maintenance and Operations, Environmental Health and Safety and other stakeholders
11. Serves as the main point of contact for updates to or implementation of the system of record for space data
12. Reviews and approves integrations with other campus databases requiring access to space and facilities data
13. Maintains building and land entries in the BLLIP or similar database
14. Reviews and records room use changes
15. Provides input on building numbering or renumbering in partnership with environmental graphics team
16. Updates campus base map linework for reporting purposes, such as Clery Act reports, and to provide base data updates to online campus maps
17. Responds to requests for space data for reporting purposes, such as the National Science Foundation research space survey, Facilities and Administrative rate study, SACS accreditation, or ad hoc queries and reporting for campus requests

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education in architecture or architectural technology, interior design, engineering, construction management, construction technology, facilities management, or related field or an equivalent combination of relevant education and/or experience.

Other Required Qualifications

Current, valid, and unrestricted driver's license.

Required Experience

Two (2) years of related experience in design or construction, facilities management, archive management or space management.

Preferred Qualifications

Additional Preferred Qualifications

Proficient in AutoCAD.

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in a related field.

Preferred Experience

Experience in planning, design, construction, space management, or facilities management at an institute of higher education.

The budgeted salary range is $59,460 to $72,600. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

Abilities

• Able to interpret architectural construction drawings
• Able to conduct site walks, take measurements, and capture space data notes during regular space verifications
• Strong organizational skills and follow-through
• Especially detail oriented
• Able to handle multiple tasks or projects at one time meeting assigned deadlines

Knowledge

• Familiarity with FICM (Facilities Inventory and Classification Manual) use codes and proper application
• Knowledge of space management software and/or computer aided facility management
• Understanding of relational databases

Skills

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Expert user of computer-aided drafting software
• Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, AutoCAD, graphic software, such as Adobe Creative Suite and Bluebeam)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e‑mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [e-mail].

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position may travel 1% - 24% of the time.

Background Check

• Standard Enhanced
• Education
• MVR
• 9 Panel Lab Drug Test