Space and Facility Information Manager

Society for College and University Planning; Kennesaw (GA); On-site; USD 59,460 - 72,600; Full time

Job summary

Society for College and University Planning in Kennesaw, GA seeks a Space Data Manager to maintain and update space data in Banner or similar systems, manage CAD floor plans, and coordinate with Registrar and space strategy teams. The role requires a Bachelor's degree in architecture-related field, 2 years in design or facilities management, and proficiency with AutoCAD.

The candidate must hold a valid driver's license and be willing to perform field verification and data collection from

Qualifications

• Bachelor’s degree in architecture or related field.
• Two (2) years of related experience in design or construction, facilities management, archive management or space management.
• Current, valid, and unrestricted driver’s license.

Responsibilities

• Maintains and updates Banner or similar space management system space and building data tables.
• Maintains CAD floor plans, updates space data in the university space database with field verification.
• Updates include architectural layouts, room polylines, square footage, use codes, occupants, and allocations.
• Prepares space data updates for employee location changes in the university system.
• Updates classroom names, capacities, and active status in Banner or similar system.
• Collaborates with Registrar, Event and Venue Management, and space strategy team.
• Reports on space data to the University System Office and in square footage reports.
• Collects as-built drawings and stores in digital archive; manages access for campus partners.
• Keeps physical and digital drawing archives for reference by stakeholders.
• Serves as main point of contact for updates to the system of record for space data.
• Reviews integrations with campus databases needing access to space data.
• Maintains building and land entries in space datasets.

Education

Bachelor’s degree in architecture or architectural technology, interior design, engineering, construction management, construction technology, facilities management, or related field

Advanced degree in a related field

Tools

AutoCAD

Job description

Job Duties

1. Maintains and updates Banner or similar space management system space and building data tables.
2. Maintains CAD floor plans, enters and updates space data in the university space database, requiring frequent site visits and field verification of conditions, and data collection from construction project management following project completion.
3. Updates include architectural layouts, room polylines, calculated square footage, Facilities Inventory and Classification Manual (FICM) use code, occupant, and departmental allocation.
4. Facilitates the process for employee location updates in the university space database.
5. Responsible for updating classroom names, capacities, and active status in Banner or similar space management system.
6. Maintains this information in partnership with the Registrar, Event and Venue Management, and space strategy team.
7. Reports on space data to the University System Office per established schedule in the Facility Inventory Data Collection, and annually in the square footage report by providing data on planned increases in square footage and Resident Instruction square footage.
8. Collects as-built drawings from construction project team following project completion and stores files in the university digital drawing archive.
9. Manages access to digital archive for campus partners.
10. Maintains the university’s physical and digital drawing archives for reference by campus partners, including door access, University Information Technology Services, Maintenance and Operations, Environmental Health and Safety and other stakeholders.
11. Serves as the main point of contact for updates to or implementation of the system of record for space data.
12. Reviews and approves integrations with other campus databases requiring access to space and facilities data.
13. Maintains building and land entries in the BLLIP or similar database.
14. Reviews and records room use changes.
15. Provides input on building numbering or renumbering in partnership with environmental graphics team.
16. Updates campus base map linework for reporting purposes, such as Clery Act reports, and to provide base data updates to online campus maps.
17. Responds to requests for space data for reporting purposes, such as the National Science Foundation research space survey, Facilities and Administrative rate study, SACS accreditation, or ad‐hoc queries and reporting for campus requests.

Kennesaw, GA

Required Qualifications

Educational Requirements

• Bachelor’s degree from an accredited institution of higher education in architecture or architectural technology, interior design, engineering, construction management, construction technology, facilities management, or related field or an equivalent combination of relevant education and/or experience.

Other Required Qualifications

• Current, valid, and unrestricted driver’s license.

Required Experience

• Two (2) years of related experience in design or construction, facilities management, archive management or space management.

Preferred Qualifications

Additional Preferred Qualifications

• Proficient in AutoCAD.

Preferred Educational Qualifications

• An advanced degree from an accredited institution of higher education in a related field.

Preferred Experience

• Experience in planning, design, construction, space management, or facilities management at an institute of higher education.

Salary

$59,460 - $72,600, based on experience

Required Application Materials

Resume and references