Spa Manager/Patient Coordinator

EK Aesthetic Consulting; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Full-time position

Competitive pay

Professional growth

Supportive environment

Growth opportunity

Job summary

EK Consulting is recruiting an experienced Spa Manager / Patient Coordinator for a premium wellness and aesthetics destination in South Brooklyn. The role blends spa operations leadership with guest experience and sales growth, requiring a personable, organized professional passionate about luxury hospitality.

You will oversee daily spa operations, manage schedules, supervise front desk and providers, and collaborate with ownership on improvements.

Qualifications

• Minimum 2 years of professional spa/wellness experience.
• Experience in spa management or senior patient coordination.
• Outstanding verbal and written communication skills.
• Ability to work full-time on-site in South Brooklyn, including some weekends.

Responsibilities

• Oversee daily spa operations and service standards.
• Coordinate staff schedules, appointments, and room availability.
• Supervise front desk staff and service providers.
• Build strong client relationships and ensure satisfaction.
• Educate clients on treatments and wellness programs.
• Drive sales, promotions, and memberships.
• Monitor KPIs like conversion rates and rebooking.
• Work with management on revenue and performance goals.

Skills

Excellent communication

Sales-driven

Team leadership

Client relationship mgmt

Organizational multitasking

Problem solving

Attention to detail

Tools

Scheduling software

POS systems

CRM/client management platforms

Job description

EK Consulting is recruiting an experienced Spa Manager / Patient Coordinator on behalf of a premium wellness and aesthetics destination in South Brooklyn.

We are looking for a highly motivated, organized, and personable professional who is passionate about wellness, luxury hospitality, client experience, and business growth.

The ideal candidate combines exceptional communication skills with strong operational knowledge, a sales-oriented mindset, and the ability to lead a team in a fast-paced spa and wellness environment.

Key Responsibilities

Spa Operations & Team Management

• Oversee daily spa operations to ensure efficiency and exceptional service standards.
• Coordinate employee schedules, appointments, and treatment room availability.
• Supervise, motivate, and support front desk staff and service providers.
• Maintain an organized, professional, and welcoming environment.
• Collaborate with ownership and consultants on operational improvements and business development initiatives.

Client Experience & Patient Coordination

• Serve as a primary point of contact for clients, ensuring a seamless experience from initial inquiry through post-treatment follow-up.
• Build strong client relationships and maintain high customer satisfaction.
• Educate clients about available treatments, wellness programs, and service packages.
• Handle client concerns professionally, with empathy and a solution-oriented approach.
• Ensure consistent follow-up, rebooking, and client retention.
• Identify opportunities to increase service bookings, package sales, and memberships.
• Confidently recommend treatments and wellness programs based on client needs.
• Support implementation of sales strategies and promotional campaigns.
• Monitor key performance indicators, including conversion rates, rebooking, and client retention.
• Work with management to achieve monthly revenue and performance goals.

Qualifications

Required:

• Minimum2 years of professional experiencein a spa, med spa, wellness center, aesthetic clinic, or similar environment.
• Previous experience in spa management, team leadership, or senior patient/client coordination.
• Outstanding verbal and written communication skills.
• Strong understanding of luxury hospitality and client relationship management.
• Excellent organizational, multitasking, and problem-solving abilities.
• Proven ability to generate sales, promote services, and build lasting client relationships.
• A proactive, dependable, and results-oriented attitude.
• Comfortable using scheduling software, POS systems, and client management platforms.
• Ability to work full-time on-site in South Brooklyn, including some weekends.

Preferred:

• Knowledge of aesthetic treatments, massage therapies, body treatments, and wellness services.
• Experience with memberships, treatment packages, and retail sales.
• Experience training and supervising employees.
• Additional languages are a plus.

Who We're Looking For

We are looking for a professional who:

• Is an excellent communicator and naturally connects with people.
• Takes initiative and ownership of responsibilities.
• Understands the importance of both client satisfaction and business performance.
• Can confidently lead a team while maintaining a positive work environment.
• Has a genuine interest in aesthetics, wellness, and luxury hospitality.
• Is detail-oriented, dependable, and capable of managing multiple priorities.

What We Offer

• Full-time position in an established, growing wellness business.
• Competitive compensation based on experience and qualifications.
• Opportunities for professional development and career growth.
• A supportive and collaborative working environment.
• The opportunity to contribute to the development and expansion of a premium wellness destination.

We look forward to connecting with talented professionals who share our passion for exceptional client service and wellness.

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