SPA Intermediate - Project Coordinator

State of Minnesota; Saint Paul (MN); Hybrid; USD 55,000 - 79,000; Full time

Job summary

Explore Minnesota, part of the State of Minnesota, is seeking a Project Coordinator for the Explore Minnesota marketing team to ensure efficient management of a $7M+ marketing budget. You will coordinate timelines, reviews, approvals, and final deliverables with internal staff and our agency of record.

The role requires coordinating multiple projects, vendors, and stakeholders while upholding quality control and deadlines, with a focus on marketing, creative design, content, and print media.

Qualifications

• Minimum 3 years of experience in project management for marketing and advertising, including social media, content and asset management, creative design and print media.
• Demonstrated knowledge of project management principles, including planning, prioritizing, organizing, overseeing vendor work, and coordinating multiple simultaneous projects around tight timelines.
• Extensive experience with Asana project management software or comparable project management tools to manage tasks, timelines, and team workflows.
• Demonstrated ability to manage multiple and diverse tasks ranging from marketing to creative design, stakeholder engagement, external partners and print deliverables.
• Demonstrated ability to work cooperatively with a wide range of people, contractors, and stakeholders.
• Experience managing internal team timelines and deliverables alongside an external marketing agency of record in a collaborative manner, supporting and strengthening the partnership.

Responsibilities

• Coordinating marketing efforts across the agency and, as needed, agency-wide deliverables via project management software and communication tools.
• Supporting department projects and providing technical assistance and coordination to projects as needed.
• Performing other duties as assigned, including participating in projects as requested

Skills

Project management

Marketing campaigns

Social media management

Content management

Asset management

Creative design

Print media

Vendor coordination

Education

Bachelor's degree in Marketing or related field

Tools

Asana

Job description

Working Title: Project Coordinator

Job Class: State Program Administrator, Intermediate

Agency: Explore Minnesota

• Job ID : 97239
• Location : St. Paul
• Telework Eligible : Yes, Required to be in the St. Paul office 50% of the work schedule
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 09/29/2026
• Closing Date : 10/05/2026
• Hiring Agency/Seniority Unit : Explore Minnesota / Explore MN Tourism - MAPE
• Division/Unit : Explore Minnesota Tourism / Tourism-Adv/Public Relations
• Work Shift/Work Hours : 8:30 to 5:00 pm
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $26.12 - $37.91 / hourly; $54,538 - $79,156 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/ : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The position of project coordinator for the Explore Minnesota marketing team is crucial to ensure that our $7M+ marketing budget is spent in the most efficient manner possible by coordinating timelines, creative and strategic reviews, approvals, quality control and final deliverables both with internal staff as well as our agency of record. This position manages a wide range of projects, strategies, deadlines, contributors and stakeholders and is crucial to the operation and organization of Explore Minnesota marketing program initiatives.

Key responsibilities of the position include, but are not limited to:

• Coordinating marketing efforts across the agency and, as needed, agency-wide deliverables via project management software and communication tools. The goal is to ensure quality, efficiency, and effectiveness.
• Supporting department projects and providing technical assistance and coordination to projects as needed.
• Performing other duties as assigned, including participating in projects as requested

Minimum Qualifications

To be qualified and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume/application clearly describes your experience in the areas listed below and indicates the dates that include the month, day, and year for each job held. Only applicants whose resume/application clearly demonstrates the fulfillment of each of these minimum qualifications will be considered for this position.

Please submit an example of a brief for a project that you have implemented. This does not need to include private business or organizational information but should provide a structure or framework that you have used with a team to successfully launch, project manager, and execute a larger initiative (ideally cross-departmental and/or external partnership).

• Minimum three (3) years of experience in project management for marketing and advertising, including social media, content and asset management, creative design and print media.
• Demonstrated knowledge of project management principles, including planning, prioritizing, organizing, overseeing vendor work, and coordinating multiple simultaneous projects around tight timelines.
• Extensive experience with Asana project management software or comparable project management tools to manage tasks, timelines, and team workflows.
• Demonstrated ability to manage multiple and diverse tasks ranging from marketing to creative design, stakeholder engagement, external partners and print deliverables.
• Demonstrated ability to work cooperatively with a wide range of people, contractors, and stakeholders.
• Experience managing internal team timelines and deliverables alongside an external marketing agency of record in a collaborative manner, supporting and strengthening the partnership.

Preferred Qualifications

• Bachelor's degree in Marketing, Advertising, Business Administration, Project Management, or a closely related field as determined by the agency
• Experience leading cross-functional project development from project inception to debriefs.
• Experience updating a dynamic RACI stakeholder matrix to meet department and agency needs
• Ability to work with a wide range of internal and external stakeholders to obtain information to support project development and maintenance.
• Experience training others to participate in project management best practices and/or use project management software.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Additional Requirements

This position requires successful completion of the following:

• Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. This includes contact with the applicant's current and/or former employers.
• A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.
• Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.