Spa Coordinator

Highgate; Dallas (TX); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Paid vacation

Education reimbursement

Employee assistance program

Job summary

Highgate Hotels seeks a Spa Coordinator for The Joule Dallas to warmly welcome guests, schedule treatments, and guide clients through services and products. You will manage appointments, assist with retail recommendations, and maintain spa operations with a focus on guest satisfaction.

The role requires at least one year of spa experience, comfort with computer systems, and a flexible schedule including weekends and evenings.

Qualifications

• A minimum of one year of previous Spa experience.
• Candidates must be comfortable with computer systems and communicating over telephone and email.
• Candidates must be able to work a flexible schedule including weekends, holidays and evenings.
• Medium work - Exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

Responsibilities

• Anticipate, identify and ensure guest needs are being met in a friendly and professional manner while ensuring their complete comfort and satisfaction.
• Efficiently and cordially answer phones educating clients on services/products.
• Provide thorough and knowledgeable explanations of spa facilities, treatments and and products in order to optimize customer satisfaction.
• Schedules and confirms all appointments according to spa protocols in order to ensure smooth and efficient workflow.
• Check guests in and out using software system.
• Perform sales transactions and daily cash-outs following company protocols to ensure high standard of accuracy.
• Responsible for opening and closing the medical spa following standard operating procedures.
• Participate in general staff meetings, planned seminars/events and/or educational trainings as scheduled.
• Perform other duties as requested by management.

Skills

Spa experience

Customer service

Communication

Multitasking

Job description

Compensation Type

Hourly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle.www.highgate.com.

Location

The Joule Dallas, TX

Built in the 1920s, the neo-Gothic landmark building at 1530 Main Street was originally the Dallas National Bank. It dominated the downtown skyline during a thriving era of Dallas banking and West Texas oil booms. Downtown Dallas flourished through the ’80s, but as the 20th century drew to a close, it was a shadow of its former glory. A decade of development deals and massive renovations transformed the then-vacant bank building into a Forbes four-star boutique hotel. Aptly named after the international unit of energy, The Joule brought a charge to downtown Dallas when it opened in 2008. Through a series of further renovations and expansions as adjacent properties became available, The Joule has become a cultural, shopping, and dining destination—a forerunner in the renaissance of downtown Dallas.

Overview

The Spa Coordinator is responsible for proactively welcoming guests and providing anticipatory service. The Spa Coordinator will ensure proper scheduling of treatments to maximize the use of time within the treatment schedule while also providing personal recommendation related to menu offerings, retail products, and pricing.

Responsibilities

• Anticipate, identify and ensure guest needs are being met in a friendly and professional manner while ensuring their complete comfort and satisfaction.
• Efficiently and cordially answer phones educating clients on services/products.
• Provide thorough and knowledgeable explanations of spa facilities, treatments and and products in order to optimize customer satisfaction.
• Schedules and confirms all appointments according to spa protocols in order to ensure smooth and efficient workflow.
• Check guests in and out using software system.
• Perform sales transactions and daily cash-outs following company protocols to ensure high standard of accuracy.
• Responsible for opening and closing the medical spa following standard operating procedures.
• Participate in general staff meetings, planned seminars/events and/or educational trainings as scheduled.
• Perform other duties as requested by management.

Qualifications

• A minimum of one year of previous Spa experience.
• Candidates must be comfortable with computer systems and communicating over telephone and email.
• Candidates must be able to work a flexible schedule including weekends, holidays and evenings.
• Medium work - Exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.

Benefits

We are pleased to offer a comprehensive and competitive benefits package designed to support your health, well-being, and financial future.

• Medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability insurance401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)
• Employee assistance program (EAP)
• Educational opportunities / Tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

For Employees Based in Washington

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service
• Paid Sick & Safe Time accrues at 1 hour for every 30 hours worked, with up to 72 hours of unused time carried over from one anniversary year to the next.

For Employees Based in Colorado

• 8 paid holidays per year; employees working in the City of Denver receive 64 hours of designated holiday time per calendar year
• Up to 20 days of paid vacation per year, based on classification and length of service
• 6 days or 48 hours of Paid Sick Leave per year, accrued at 1 hour for every 30 hours worked.

For Employees Based in California

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service, capped at 1.5x annual accrual rate; non-supervisory employees working in the City of Los Angeles accrue up to 22 days of Compensated Time Off, based on length of service capped at 192 hours of combined PST and CTO.
• Paid Sick Time accrues at 1 hour for every 30 hours worked, unused time is carried over from one anniversary year to the next up to a maximum of 80 hours; employees working in the City of Los Angeles are provided 40 hours of Paid Sick Time annually on their anniversary, unused time is not carried over from one anniversary year to the next.

Please note that certain benefits described above for associates in Washington, Colorado, and California may vary for associates covered by a Collective Bargaining Agreement (“CBA”). For such associates, eligibility for and the terms and conditions of benefits are governed by the applicable CBA and any applicable plan documents, and may differ from the benefits described above. In the event of any conflict or inconsistency, the terms of the applicable CBA and governing plan documents will control, as applicable.

Posting Date

This job opening was posted on October 14, 2026 and will remain open for at least 75 days.