Career Support Coordinator

State University of New York at Buffalo; New York (NY); On-site; USD 46,800 - 57,200; Full time

Job summary

State University of New York at Buffalo’s Career Resource Center seeks a dynamic Career Support Coordinator to oversee daily operations and administrative needs of a multifaceted office on North Campus. The role supports budgeting, appointment coordination, and experiential learning engagements, requiring strong organization and collaboration.

The successful candidate will handle internships, CPT processing, events, and communications while utilizing tools like BizLink, Symplicity, HUB, and MS

Qualifications

• Bachelor’s degree with 1 year of experience.
• Strong writing, communication and data management skills as well as excellent interpersonal skills.
• Exemplary time management and ability to multitask in public space.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Zoom/Teams, a customer relationship management system, and capacity to learn quickly.
• An understanding of budgeting processes.

Responsibilities

• Co-manage office budget and financial processes, including monitoring expenditures, writing purchase orders, managing invoices and reimbursements, tracking expenses, and maintaining related records.
• Administer and track the student travel reimbursement fund ( WOW Fund) and serve as liaison to the business office and facilities regarding procurement and operational processes.
• Assist with credit-bearing and operational functions of the internships and experiential learning team: post internships, review reports, process learning agreements, complete course registrations, track assignments, and facilitate CPT requests.
• Support and coordinate logistics for all CRC events and contribute to social media and marketing efforts.
• Maintain content in BizLink, ensure data confidentiality, and edit video captions as needed; participate in technology-related initiatives.
• Provide support for student career development, including practice interviews and resume reviews as needed.
• Serve as the first point of contact for the CRC by greeting guests, responding to inquiries, scheduling appointments, and monitoring shared email accounts.
• Utilize software such as BizLink (Symplicity), Suitable, Quinncia, HUB , UB Learns, SIRI , Concur, Panopto, Teams, Zoom, and MS Office to support operations.

Skills

Writing skills

Communication

Data management

Interpersonal skills

Time management

Education

Bachelor’s degree

Tools

BizLink

Symplicity

Suitable

Quinncia

HUB

UB Learns

SIRI

Concur

Panopto

Teams

Zoom

MS Office

Job description

The School of Management’s Career Resource Center ( CRC ) partners with School of Management students from undergraduate through masters and MBA programs to develop effective strategies leading to successful career and professional growth.

The CRC seeks a dynamic Career Support Coordinator to manage essential daily operations and administrative needs of a multi-faceted office. This role supports budgeting, appointment coordination, and our goal of 100% engagement in experiential learning. The ideal candidate is highly organized, detail-oriented, and collaborative, with strong administrative, technical, and customer service skills.

Responsibilities include, but are not limited to:

• Co-manage office budget and financial processes, including monitoring expenditures, writing purchase orders, managing invoices and reimbursements, tracking expenses, and maintaining related records.
• Administer and track the student travel reimbursement fund ( WOW Fund) and serve as liaison to the business office and facilities regarding procurement and operational processes.
• Assist with credit-bearing and operational functions of the internships and experiential learning team: post internships, review reports, process learning agreements, complete course registrations, track assignments, and facilitate CPT requests.
• Support and coordinate logistics for all CRC events and contribute to social media and marketing efforts.
• Maintain content in BizLink, ensure data confidentiality, and edit video captions as needed; participate in technology-related initiatives.
• Provide support for student career development, including practice interviews and resume reviews as needed.
• Serve as the first point of contact for the CRC by greeting guests, responding to inquiries, scheduling appointments, and monitoring shared email accounts.
• Utilize software such as BizLink (Symplicity), Suitable, Quinncia, HUB , UB Learns, SIRI , Concur, Panopto, Teams, Zoom, and MS Office to support operations.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor’s degree with 1 year of experience.
• Strong writing, communication and data management skills as well as excellent interpersonal skills.
• Exemplary time management and ability to multitask in public space.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Zoom/Teams, a customer relationship management system, and capacity to learn quickly.
• An understanding of budgeting processes.

Preferred Qualifications

• 2+ years experience in a customer-service environment.
• Experience working in a higher education environment. .
• Knowledge of SUNY procedures related to departmental support.
• Experience with CRM , HUB , Adobe Pro, Teams, Zoom, MS Office Suite, Panopto, Blightspace (UB Learns), Concur, Siri, Blue Services, and Shop Blue or other procurement system.

Our University Community

Prodig+ No

Executive Position

Executive Position No

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $52,000

Additional Salary Information

Job Type

Full-Time

Campus

North Campus

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

No

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title

Assistant Dean & Director of CRC

[e-mail]

716-645-3232

Posting Dates

Posted 05/28/2026

Deadline for Internal Applicants

06/11/2026

Deadline for External Applicants

05/28/2027

Date to be filled

References

Number of References Required

3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].