Sourcing Specialist, Purchasing and Contract Services

University at Buffalo; Buffalo (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

The University at Buffalo's Purchasing and Contracts department seeks a Sourcing Specialist to lead strategic sourcing initiatives and support university-wide category strategies.

This role partners with internal and external stakeholders to plan, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, and translating sourcing outcomes into contract readiness within UB's Jaggaer environment.

Qualifications

• Lead end-to-end sourcing initiatives and RFx planning.
• Conduct market and spend analyses to inform category strategy.
• Develop sourcing documentation and supplier evaluation materials.
• Translate sourcing outcomes into contract and system readiness.

Responsibilities

• Execute strategic sourcing initiatives for assigned categories, including opportunity assessment and market research.
• Lead RFx events (RFI, RFQ, RFP, IFB) in Jaggaer with documentation and supplier communications.
• Support supplier evaluation and award recommendations; prepare negotiation materials.
• Perform category and supplier research to inform strategies and risk assessment.
• Create analytical summaries to support category reviews and leadership discussions.
• Coordinate post-award implementation, contract documentation, pricing structures, and catalog setup in Jaggaer.
• Serve as point of contact with Buyers, Sourcing Specialists, legal counsel, SUNY, and RF to ensure compliance.

Job description

The Purchasing and Contracts department at the University at Buffalo seeks a Sourcing Specialist to support and execute strategic sourcing initiatives in support of university-wide category strategies. The Sourcing Specialist partners closely with internal and external stakeholders to plane, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, developing sourcing documentation, and translating sourcing outcomes into contract, supplier, and system readiness within UB's Jaggaer Source-to-Pay environment. This role contributes directly to the advancement of strategic sourcing objectives by supporting supplier selection, pricing and contract structures, and post-aware implementation activities, while ensuring compliance with all applicable Federal, State, SUNY, Research Foundation (RF), and University policies and regulations.

Key Accountabilities and Responsibilities

include, but are not limited to:

• Execute strategic sourcing initiatives for assigned categories by supporting end-to-end sourcing activities, including opportunity assessment, market research, spend analysis, and sourcing event planning.
• Lead the preparation and administration of RFx events (RFI, RFQ, RFP, IFB) in Jaggaer, including development of solicitation documentation, coordination of supplier communications, management of timelines, and support of evaluation processes.
• Support supplier evaluation and selection by conducting pricing an cost analyses, documenting sourcing outcomes, preparing award recommendations and negotiation materials for review sourcing leadership.
• Perform category, market, and supplier research to assess supplier capabilities, market trends, and sourcing risks, and to inform sourcing approaches and supplier engagement strategies.
• Develop analytical summaries and insights to support category reviews, sourcing decisions, and leadership discussions.
• Support post-award implementation and sourcing enablement by coordinating contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer, and tracking sourcing outcomes and contract milestones.
• Collaborate with supplies and internal stakeholders by serving as a point of contact for sourcing-related inquiries and partnering with Buyers, Sourcing Specialists, legal counsel, SUNY, and RF to support sourcing execution and compliance.

Learn More

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

As an Equal Opportunity / Affiliation employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.