Sourcing Specialist-Hybrid

CHS Children's Hospital and Health System, Inc.; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Children's Wisconsin is seeking a Contract Management Support Specialist to assist the Supply Chain team with inquiries, data preparation, and contract workflow in a hybrid work setting. You will support Workday Strategic Sourcing, monitor renewals, and help produce KPI metrics for leadership.

Ideal candidates have an Associate's degree and 2+ years in supply chain, with healthcare exposure and strong data analytics capabilities.

Qualifications

• Requires an Associate's Degree; Bachelor's preferred.
• Minimum 2+ years in supply chain or contract management.
• Experience in healthcare or with supply chain tools is a plus.

Responsibilities

• Provides first-line support for contract management requests and email inquiries.
• Routes tasks to Contract Managers when escalation is needed.
• Analyzes data to identify contract optimization opportunities with Contract Managers.
• Assists customers with locating contract documents and Workday transactions guidance.
• Coordinates addition of contracts into Workday Strategic Sourcing and maintains related records.
• Monitors shared inbox and escalations, especially for negotiations or opportunities.
• Watches renewal dates and supports contract pipeline notifications.
• Prepares routine status reports and KPI metrics with Supply Chain leadership.

Skills

Planning & organizing

Analytical ability

Negotiation skills

Interpersonal communication

Stakeholder coordination

Microsoft Office

Education

Associate's Degree

Bachelor's Degree

Tools

Workday

Outlook

Excel

Word

Access

PowerPoint

Job description

At Children’s Wisconsin, we believe kids deserve the best. Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country.

Supports Contract Management team activities related to customer inquiries, workflow support within the ERP environment as well as ancillary tools, data preparation for contract opportunity identification, document flow between suppliers/internal customers/support services, and backup support of Supply Chain Contract Managers.

Essential Functions

• Facilitates Supply Chain related service requests as first point of contact for Contract Management team including all emails routed through contract team inbox.
• Coordinates delegation to team if unable to resolve without support of Contract Manager.
• Investigates contract optimization opportunities from supplier to Children’s Wisconsin in conjunction with Contract Managers by pulling supporting data analytics and metrics.
• Assists customers with inquiries including locating contract documents, transaction type selection with Workday system, as well as providing guidance on point of contact for customers when inquiring about contract related activity support.
• Coordinates activity to add contracts into the system via Workday Strategic Sourcing with guidance from Contract Managers.
• Maintains Workday Strategic Sourcing activities associated to contract management flow from request, to system review/signatory authority flow, and document control including all supporting documentation into repository.
• Monitors Supply Chain Contract Management team shared email and manages requests for escalation, especially as related to contract negotiations or opportunities.
• Supports contract pipeline to monitor renewal periods and all notification requirements.
• Tracks negotiation progress and provides routine status reports, as needed or requested by Contract Managers.
• In collaboration with Supply Chain Sourcing Director, compiles contract management metric reports and team performance KPI’s on a regular cadence.

Education

• Associate's Degree in related field required
• Bachelor's Degree in related field preferred

Experience

• 2+ years Related supply chain experience required
• Experience in healthcare preferred
• Experience in active use of Supply Chain tools preferred

Knowledge, Skills and Abilities

• Requires advanced skills of planning and organizing including: analytical ability and negotiation skills.
• Must have excellent interpersonal communication skills necessary to coordinate work with suppliers, other Supply Chain staff, as well as with customer department staff.
• Must have the ability to interact effectively with leaders, staff, physicians and sales representatives.
• This individual must possess a strong sense of personal accountability, service orientation, and a sensitivity and responsiveness to the requests of user departments.
• Intermediate computer skills and knowledge of Windows based software, must include Outlook, Excel and Word experience with Access and Powerpoint experience preferred.

Required for All Jobs

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.
• Employment is at-will. This document does not create an employment contract, implied or otherwise.
• This role follows a hybrid work model, with two days per week in the office and the remainder of the workweek remote. Applicants should be located within a reasonable commuting distance of the office.
• Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees.
• We treat everyone with dignity, respect, and fairness.
• We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses

Dedicated solely to the health and well-being of children

We are the region's only independent healthcare system dedicated solely to the health and well-being of children. In Milwaukee and throughout the state, we provide kids and their families a wide range of care and support - everything from routine care for ear aches or sore throats to life saving advances and treatment options. Our academic partner, The Medical College of Wisconsin, brings many of the nation's most well-respected doctors to our team. Together we work to ensure that every child and family we serve receives nothing but the best.

Learn more about our affiliation with the Medical College of Wisconsin and the power of academic medicine.