Administrative Coordinator - CSG

CHS Children's Hospital and Health System, Inc.; Milwaukee (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Children's Wisconsin is seeking a dedicated administrator to coordinate human resources, purchasing, and financial management for a large division. The role ensures smooth operation of the division, requiring strong budgeting, reporting, and policy guidance across clinical and administrative teams.

The position emphasizes collaboration with physicians and clinics, managing budgets, and supporting grant opportunities while maintaining compliance and efficiency in daily operations.

Qualifications

• Bachelor's Degree or equivalent experience required.
• 2+ years of experience required.
• Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.

Responsibilities

• Coordinate, plan, and implement office activities and procedures of the division.
• Develops and prepares budgets and financial reports; oversee budget development processes.
• Oversee grant budget process and assist with development of grant opportunities; monitor division budget and records.
• Serve as a resource on MCW policy to staff and faculty and facilitate communication between physicians and clinics regarding patient care and billing issues.

Skills

Budgeting/financial analysis

Administration

HR coordination

Operations coordination

Communication

Education

Bachelor's Degree or equivalent experience

Job description

About Our Company

At Children's Wisconsin, we believe kids deserve the best. Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country.

Job Summary

Function as a key coordinator for human resources, purchasing, and financial management of a large division. Assure the smooth running of the division.

Essential Functions

Provides various office and location support activities. Ensures correct functioning of facilities, office and/or business support services. Coordinate, plan, and implement office activities and procedures of the division. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided. Develops and prepares budgets and financial reports. Coordinate and administer the budget development process. Oversee grant budget process and assist with development of grant opportunities. Monitor division budget including maintaining budget records. Directs department operations to prepare and retain records, files, and reports. Manages daily operations of the department, primarily in the areas of human resources, compliance, and financial management. Execute special projects such as space allocations, relocations, and major equipment purchases, national and international meeting organization. Assist with faculty recruitment and credentialing. Serve as a resource on MCW policy to staff and faculty. Facilitate communication between physicians and clinics regarding patient care and billing issues. Oversee special projects such as workshops, retreats, and advisory committee meetings. Represent the division on task forces and committee as appropriate. Participate in division and departmental strategic planning.

Education

Bachelor's Degree or equivalent experience required

Experience

2+ years of experience required

Knowledge, Skills and Abilities

Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources. Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills. Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Required for All Jobs

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job. Employment is at-will. This document does not create an employment contract, implied or otherwise. Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses

Dedicated solely to the health and well-being of children We are the region's only independent healthcare system dedicated solely to the health and well-being of children. In Milwaukee and throughout the state, we provide kids and their families a wide range of care and support - everything from routine care for ear aches or sore throats to life saving advances and treatment options. Our academic partner, The Medical College of Wisconsin, brings many of the nation's most well-respected doctors to our team. Together we work to ensure that every child and family we serve receives nothing but the best. Learn more about our affiliation with the Medical College of Wisconsin and the power of academic medicine.