Sourcing Manager

Hines; Chicago (IL); On-site; USD 103,000 - 160,000; Full time

Job summary

Hines is seeking a Sourcing Manager to lead end-to-end sourcing and procurement for a major commercial portfolio. You will negotiate, manage supplier risk, and collaborate with Finance, Legal, and Operations to optimize value and ensure contract compliance.

The role requires strong strategic judgment, leadership, and a track record of delivering savings while maintaining supplier performance. Based in Chicago, Eastern Time readiness expected.

Qualifications

• Bachelor's degree or higher in a related field.
• 7+ years of progressively responsible experience in strategic sourcing/procurement or related disciplines.
• Experience leading complex sourcing initiatives and negotiating high-value service agreements.

Responsibilities

• Lead end-to-end sourcing and procurement activities across a major commercial portfolio.
• Develop and execute sourcing strategies aligned with financial objectives and client expectations.
• Manage complex procurement events (RFP/RFQ/RFI, contract renewals, supplier transitions).
• Partner with cross-functional teams to define requirements and priorities.
• Prepare executive-level award recommendations and bid-justification documents.
• Present sourcing recommendations to senior stakeholders and coordinate contract execution.

Skills

Strategic sourcing

Contract negotiation

Stakeholder management

Financial analysis

Risk management

Leadership

Communication

Education

Bachelor's degree in related field

Tools

Smartsheet

Microsoft Excel

Procurement systems

Job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As a Sourcing Manager with Hines, you will provide leadership and end-to-end management of sourcing and procurement activities supporting property, facilities, engineering, and capital project spend across a major commercial office portfolio.

This position is responsible for leading complex competitive procurement events, negotiating commercially advantageous agreements, managing supplier risk and performance, and advising senior Hines and client stakeholders on procurement decisions. The Sourcing Manager will operate with a high degree of independence, lead cross-functional initiatives, mentor less-experienced team members, and help strengthen the governance, scalability, and overall effectiveness of the Sourcing and Procurement Management Program.

The Successful Candidate Will Demonstrate Strategic Judgment, Leadership Capabilities, And Appropriate Business Acumen To Navigate a Complex Operating Structure. Responsibilities Include, But Are Not Limited To:

• Lead end-to-end sourcing and procurement activities for operational services, engineering requirements, and capital projects across a major commercial office portfolio.
• Develop and execute sourcing strategies aligned with portfolio priorities, operational requirements, financial objectives, and client expectations.
• Manage complex competitive procurement events, including requests for proposal, requests for quotation, requests for information, contract renewals, supplier transitions, and bid-waiver evaluations.
• Partner with Hines Platform Management, Property Management, Facilities Management, Engineering, Finance, Contract Administration, Legal, Risk Management, and client stakeholders to define requirements and establish sourcing priorities.
• Analyze supplier spend, market conditions, contract expirations, service requirements, and supplier concentration to identify savings, consolidation, risk-reduction, and operational improvement opportunities.
• Establish sourcing schedules, project milestones, stakeholder responsibilities, and approval requirements to ensure initiatives are completed accurately and on time.
• Conduct all sourcing activities with integrity, professionalism, transparency, and adherence to Hines and client procurement requirements.
• Develop comprehensive bid documentation, including scopes of work, key performance indicators, service-level requirements, pricing templates, supplier bid lists, evaluation criteria, project schedules, and comparison summaries.
• Lead supplier meetings, site visits, bidder conferences, clarification sessions, interviews, and final presentations.
• Develop negotiation strategies and lead negotiations involving pricing, escalation structures, payment terms, performance standards, contract duration, termination rights, risk allocation, and other material business terms.
• Prepare executive-level award recommendations, sourcing analyses, project presentations, and bid-waiver justifications for Hines and client approval.
• Present formal sourcing recommendations to senior Hines and client stakeholders, as required.
• Coordinate with Hines Contract Administration and Legal teams to translate approved sourcing outcomes into accurate and enforceable agreements.
• Draft and review contracts, amendments, statements of work, exhibits, pricing schedules, and other commercial documentation.
• Act as the primary liaison among business stakeholders, Legal, suppliers, and client representatives during contract review and negotiation.
• Coordinate the execution of contracts, amendments, nondisclosure agreements, and related procurement documentation.
• Identify contractual, operational, financial, and supplier risks and recommend appropriate mitigation strategies.
• Lead supplier due diligence and onboarding activities through platforms such as Achilles and GRMS.
• Partner with operational teams to establish supplier performance expectations, governance routines, and corrective action plans.
• Support the resolution of supplier performance, billing, compliance, and contractual issues.
• Evaluate incumbent supplier performance and market competitiveness to support renewal, rebid, remediation, or replacement decisions.
• Partner with Finance, Accounts Payable, Facilities Management, Property Management, and Engineering teams to investigate and resolve billing and purchase-order issues.
• Develop financial analyses, pricing comparisons, cost-benefit evaluations, total-cost-of-ownership models, and sourcing scenarios.
• Track, validate, and report savings, cost avoidance, supplier diversity, sourcing activity, contract coverage, compliance, and other procurement performance indicators.
• Assist with the development of annual and multiyear expense and capital sourcing plans, strategies, and schedules.
• Help establish scalable sourcing processes, governance standards, templates, reporting tools, and operating procedures.
• Identify opportunities to improve procurement efficiency, stakeholder experience, data quality, compliance, and decision-making.
• Partner with Hines Strategic Sourcing to ensure alignment with enterprise standards, preferred practices, and strategic initiatives.
• Provide guidance, coaching, and quality oversight to less-experienced team members and stakeholders involved in procurement activities.
• Represent the sourcing function in senior stakeholder meetings and serve as a delegate for sourcing leadership when required.
• Perform additional strategic analyses and cross-departmental assignments as requested.

Qualifications

• Bachelor’s degree in Supply Chain Management, Finance, Accounting, Business Administration, Engineering, Law, Real Estate, or a related field.
• Seven or more years of progressively responsible experience in strategic sourcing, procurement, property management, finance, contract administration, legal operations, or related disciplines.
• Demonstrated experience independently leading complex sourcing initiatives and negotiating high-value or operationally critical service agreements.
• Experience supporting commercial real estate, integrated facilities management, engineering services, property operations, or capital projects strongly preferred.
• Demonstrated experience managing supplier contracts, competitive procurement processes, compliance requirements, and supplier performance.
• Experience with supplier compliance and risk-management platforms such as Achilles or GRMS preferred.
• Experience presenting recommendations and influencing decisions with senior internal and client stakeholders.
• Experience mentoring team members or leading cross-functional project teams preferred.
• Strong strategic sourcing, category management, supplier management, and commercial negotiation capabilities.
• Ability to evaluate business requirements and translate them into effective procurement and contracting strategies.
• Strong financial acumen, including experience analyzing pricing structures, cost drivers, escalation models, budgets, and total cost of ownership.
• Ability to interpret contractual and legal language and understand its broader operational, financial, and risk implications.
• Demonstrated judgment in navigating complex, sensitive, or high-visibility sourcing and supplier matters.
• Ability to influence stakeholders, build consensus, and communicate recommendations with confidence and diplomacy.
• Executive-level written, verbal, presentation, and facilitation skills.
• Advanced proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Smartsheet.
• Strong analytical, organizational, grammatical, proofreading, and quality-control capabilities.
• Ability to manage multiple complex projects, establish priorities, meet deadlines, and operate effectively with limited supervision.
• High level of personal accountability, integrity, discretion, and attention to detail.
• Proactive, solutions-oriented leadership style with a commitment to continuous improvement.
• Ability to work effectively across departments, business functions, geographic markets, and organizational levels.
• Availability during normal business hours in the Eastern Time Zone, with flexibility to support critical business requirements when necessary.
• Certifications (not required)
• Certified Professional in Supply Management (CPSM)
• Certified Purchasing Manager (CPM)
• Certified Commercial Contracts Manager (CCCM)
• Project Management Professional (PMP)
• Certified Facility Manager (CFM)
• Other relevant procurement, supply chain, contract management, property management, or facilities management certification
• Compensation: $103,000 - $160,000, will be dependent on experience and geography
  

Closing

At Hines, we believe the built world is ultimately about people. As one of the world’s largest privately held real assets firms, we bring nearly seven decades of investment, development, and management experience to work that shapes cities and communities around the world.

Our people make that possible. Across 29 countries, more than 4,600 colleagues bring different perspectives and expertise to Hines, with opportunities to take on meaningful responsibility, learn from leaders across the business, and build a career with room to evolve. We support that journey through professional development, competitive rewards, comprehensive benefits, and a culture grounded in trust and high standards.

Hines is proud to be named to Fast Company’s annual list of the World’s Most Innovative Companies for 2024.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.